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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $54,500.00 - $96,100.00
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Paid holidays
Job Description
The Austin Wine & Food Foundation (AWFF) is a distinguished nonprofit organization dedicated to fostering a vibrant community that appreciates and celebrates the art, culture, and enjoyment of wine and food. By offering educational programs and hosting exceptional events, AWFF brings together enthusiasts, professionals, and supporters to share their passion while advancing philanthropic efforts. With a rich history of 40 years, the Foundation stands as a pillar in the Austin community with a committed team, an engaged Board of Directors, and an exciting future ahead as they establish a new permanent home to enhance their impact.
As a mission-driven organiz... Show More
As a mission-driven organiz... Show More
Job Requirements
- Bachelor's degree preferred
- 7-10 years of progressive event production experience
- experience managing staff and/or contractors
- availability to work evenings and weekends
- strong communication skills
- proven leadership ability
- exceptional attention to detail
- mission-driven mindset
Job Qualifications
- 7-10 years of progressive event production experience with demonstrated expertise in large-scale galas, fundraising events, or comparable productions
- experience managing staff and/or event contractors
- nonprofit gala event experience strongly preferred
- auction experience a plus
- venue or hospitality operations experience a plus
- knowledge of the food and beverage industry a plus
- proficiency with event management tools, event budgeting, and standard productivity platforms
Job Duties
- Own full planning, production, and execution for all AWFF events, from concept through final accounting
- lead production of the Annual Wine Auction & Gala and other signature large-scale fundraising events
- elevate the quality, creativity, and guest experience of AWFF's smaller programs and cultivation events
- develop and maintain production calendars and planning task lists
- manage team, board, and vendors as necessary
- create and manage event budgets
- deliver final reconciliations and post-event reporting
- create and maintain Production Schedule and Run-of-Show documents
- serve as primary manager of AWFF's new permanent event space, including scheduling, setup standards, and operational protocols
- develop and maintain a venue rental program, including pricing, policies, contracts, and client relations
- coordinate with building management on facility readiness, maintenance needs, and vendor access
- establish and uphold presentation and setup standards that reflect AWFF's brand and mission
- directly manage the Marketing & Events Coordinator
- provide mentorship, clear direction, and performance oversight
- source, contract, and manage all event vendors and contractors
- hold vendors accountable to quality and budget standards
- collaborate closely with the Development & Marketing team on event promotion, sponsorship fulfillment, and donor experience
- work in close partnership with the Executive Director and Board on event strategy and major event planning
- must be available to work evenings and weekends in accordance with the event schedule
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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