Diocese Event Coordinator

The Diocese of Charleston is a faith-based organization committed to serving the spiritual and community needs of the Catholic population throughout the region. As a key institution within the Catholic Church, the Diocese supports a variety of religious, educational, and social initiatives designed to foster spiritual growth, community engagement, and stewardship among the faithful. The Diocese upholds a rich tradition of Catholic worship and community service, working collaboratively with clergy, parishioners, volunteers, and external partners to create meaningful experiences that strengthen the Church's mission. With a focus on inclusivity and mission advancement, the Diocese plays a vital role in coordinating events and programs that sustain and grow the local Catholic community.

The role of the Event Coordinator within the Diocese of Charleston is essential for the successful planning, coordination, and execution of diocesan-wide events. This full-time, exempt position reports directly to the Director for Stewardship and Mission Advancement and is responsible for managing a diverse portfolio of events that include convocations for priests, retreats, Presbyteral Council meetings, and stewardship-related events. The Event Coordinator is tasked with overseeing all logistical elements, from venue selection and contract negotiation to catering, audiovisual needs, transportation, and overnight accommodations. This role requires a high degree of organizational skill, leadership, and the ability to effectively manage volunteers and collaborate with various stakeholders.

Beyond logistical coordination, the Event Coordinator plays a strategic role in stewardship event leadership and development. This includes overseeing fundraising activities, managing budgets, and developing innovative event experiences that deepen donor and parishioner engagement. The successful candidate will also be responsible for managing volunteer recruitment, training, and scheduling to ensure seamless event execution. Effective communication skills are vital, as the coordinator must maintain professional and clear interactions with clergy, staff, vendors, and attendees throughout the event lifecycle.

The position demands familiarity with Catholic liturgical practices and the orchestration of liturgical celebrations associated with stewardship and donor appreciation events. The Event Coordinator collaborates closely with parish staff, liturgical ministers, and diocesan leadership to ensure these religious components are appropriately planned and executed. The role also involves maintaining comprehensive records, monitoring budgets, and providing detailed reports and recommendations to diocesan leadership, ensuring compliance with diocesan policies and legal requirements.

Candidates for this role must possess a bachelor's degree or equivalent experience in event management or nonprofit administration, with a minimum of 3-5 years of relevant professional experience, preferably within faith-based or nonprofit organizations. The ability to manage large-scale events, fundraising efforts, and volunteers is critical. Preferred qualifications include working knowledge of Catholic liturgical practices, proficiency with Microsoft Office, and experience using event management and donor database software such as Blackbaud Raiser's Edge.

The physical demands of the position require the ability to operate standard office equipment, stand, walk, and carry materials up to 50 pounds during event setups and breakdowns. Flexibility to work occasional evenings and weekends is necessary based on the event schedule. This role offers an excellent opportunity to contribute meaningfully to the Diocese's mission by creating impactful events that enrich the Catholic community and enhance stewardship efforts.