Job Overview
Employment Type
Temporary
Hourly
Compensation
Hourly
Range $20.00 - $25.00
Work Schedule
Standard Hours
Benefits
Casual work schedule
Flexible Hours
Opportunity to gain nonprofit fundraising experience
Collaborative team environment
Professional development opportunities
Job Description
The hiring establishment is an academic institution located in Los Angeles, specializing in institutional advancement and fundraising efforts. The organization is committed to fostering strong relationships with donors, trustees, alumni, faculty, and other key stakeholders in order to support its mission and strategic goals. As part of its Institutional Advancement Management department, the institution places a high value on excellent administrative support, effective communication, and operational efficiency to ensure seamless coordination and execution of fundraising initiatives and internal events. The institution operates in a structured, professional environment geared towards supporting the academic community and maintaining robust development efforts that directly impact growth and sustainability.
The Development Coordinator role is a pivotal position within the Institutional Advancement team, reporting directly to the Associate Vice President of Development. This position is offered on a casual/temporary basis with a non-exempt employment status requiring 40 hours per week and a contract extending through November 2, 2026, with a possibility of extension. The hourly rate is expected to range between $20.00 and $25.00.
The Development Coordinator is responsible for providing comprehensive administrative and office management support to the frontline fundraising team. Key responsibilities include managing the Associate Vice President's calendar, coordinating travel arrangements, and planning internal meetings and donor-related events. The role demands effective communication skills to liaise with a diverse group of stakeholders, including academic leaders, trustees, volunteer leadership, donors, alumni, administrative leaders, department chairs, and faculty members. This coordinator also manages the flow of communications such as phone calls, mail, faxes, emails, and voicemail, ensuring that all correspondences are handled efficiently and professionally.
In addition to administrative duties, the Development Coordinator plays a vital role in fundraising campaign support by assisting the Annual/Leadership Gifts and Major Gifts teams. This includes managing department calendars, coordinating donor meetings and events, preparing donor materials and reports, maintaining the fundraising database (CRM), and providing customer service to staff and constituents. The role requires the ability to handle multiple tasks simultaneously in a high-volume environment and demands excellent organizational, logistical, and time management skills.
The role is ideal for candidates who thrive in collaborative settings and possess strong interpersonal skills, attention to detail, and a commitment to equity, diversity, and inclusion. The candidate will also be expected to adapt quickly to changing priorities while maintaining high accountability and confidentiality. The Development Coordinator works closely with the Institutional Advancement Executive Assistant and other coordinators from various departments to ensure smooth coordination and execution of fundraising efforts and office operations. This position is integral to supporting the institution's fundraising objectives and enhancing the overall effectiveness of the Institutional Advancement department.
The Development Coordinator role is a pivotal position within the Institutional Advancement team, reporting directly to the Associate Vice President of Development. This position is offered on a casual/temporary basis with a non-exempt employment status requiring 40 hours per week and a contract extending through November 2, 2026, with a possibility of extension. The hourly rate is expected to range between $20.00 and $25.00.
The Development Coordinator is responsible for providing comprehensive administrative and office management support to the frontline fundraising team. Key responsibilities include managing the Associate Vice President's calendar, coordinating travel arrangements, and planning internal meetings and donor-related events. The role demands effective communication skills to liaise with a diverse group of stakeholders, including academic leaders, trustees, volunteer leadership, donors, alumni, administrative leaders, department chairs, and faculty members. This coordinator also manages the flow of communications such as phone calls, mail, faxes, emails, and voicemail, ensuring that all correspondences are handled efficiently and professionally.
In addition to administrative duties, the Development Coordinator plays a vital role in fundraising campaign support by assisting the Annual/Leadership Gifts and Major Gifts teams. This includes managing department calendars, coordinating donor meetings and events, preparing donor materials and reports, maintaining the fundraising database (CRM), and providing customer service to staff and constituents. The role requires the ability to handle multiple tasks simultaneously in a high-volume environment and demands excellent organizational, logistical, and time management skills.
The role is ideal for candidates who thrive in collaborative settings and possess strong interpersonal skills, attention to detail, and a commitment to equity, diversity, and inclusion. The candidate will also be expected to adapt quickly to changing priorities while maintaining high accountability and confidentiality. The Development Coordinator works closely with the Institutional Advancement Executive Assistant and other coordinators from various departments to ensure smooth coordination and execution of fundraising efforts and office operations. This position is integral to supporting the institution's fundraising objectives and enhancing the overall effectiveness of the Institutional Advancement department.
Job Requirements
- Bachelor’s degree in liberal arts or a related field or equivalent combination of education and experience
- Two years of development/fundraising administrative experience in a non-profit setting
- Experience using and maintaining a CRM system
- Strong proficiency with Microsoft Office and Google productivity tools
- Ability to be detail-oriented and thorough
- Effective communication skills both verbal and written
- Ability to work independently and collaboratively
- Capacity to manage multiple priorities in a fast-paced environment
- Commitment to diversity, equity, and inclusion
- Adaptability to confidential and high-accountability work environments
Job Qualifications
- Bachelor’s degree in liberal arts or a related field or an equivalent combination of education and experience
- Two years of development/fundraising administrative experience in a non-profit setting
- Experience using and maintaining a CRM system
- Demonstrated skill with fundraising databases and ability to master these resources
- Ability to analyze, synthesize and organize data, and present findings for different audiences
- Proficiency in Microsoft Office applications, Google drives/folders/forms, Adobe Acrobat, web editing, and social media applications
- Detail-oriented and thorough with a commitment to quality
- Strong verbal, written and electronic communication skills
- Effective interpersonal skills with ability to collaborate with diverse constituencies
- Commitment to justice, equity, inclusion and diversity
- Adaptability to high-volume, high accountability and confidential environments
- Strong organizational, logistical, time management and planning skills
- Ability to manage multiple tasks and prioritize effectively
- Ability to self-motivate and work independently
- Leadership and training skills
- Experience in a college or university setting preferred
- Experience with Salesforce and project management preferred
Job Duties
- Manages department calendars and coordinates campaigns, events, and donor meetings
- Prepares donor materials, briefings, and collateral
- Provides customer service to staff and constituents via phone and email
- Assists with event logistics, including venue arrangements, staffing, and preparation of packets and gifts
- Handles CRM data entry, runs basic reports, and maintains accurate records
- Supports general administrative tasks such as filing, mail processing, invoices, and office organization
- Manages a conflict free-calendar and coordinates meetings for the Associate Vice President
- Processes the Associate Vice President expenses and provides general administrative support
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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