Destination Management Operations Coordinator

The CE Group, Inc. is a well-established destination management company known for delivering exceptional event planning and coordination services. Located in San Antonio, TX, this company specializes in providing comprehensive solutions for client programs, including managing logistics, vendor coordination, staffing, and meticulous program documentation. With a strong emphasis on executing flawless events, The CE Group has built a reputation for excellence in the industry, serving clients who expect precision and outstanding service throughout the lifecycle of their events.

This opportunity is for a part-time, in-person Operations Coordinator who will report directly to the DMC Director. The position requires hands-on involvement in all phases of program execution, starting from the proposal stage through to post-event closeout. The ideal candidate will support client programs by ensuring every element of the event runs smoothly and efficiently. Responsibilities include collaborating closely with sales teams during the planning and execution stages, securing qualified staff based on program needs, and maintaining communication with vendors to guarantee seamless program delivery.

The Operations Coordinator will also serve as a vital liaison during the handoff between sales and operations, taking responsibility for confirming staffing and vendor arrangements, and acting as a subject matter expert on event logistics. This enables the smooth transition of projects and ensures that all key stakeholders are well-informed and aligned with program expectations. Additionally, the role involves providing on-site support during program operations, managing onsite staff as necessary, and being available on-call throughout the event strike phase to quickly escalate and resolve issues.

Aside from external operational support, the role presents an opportunity to contribute internally by participating in weekly team meetings and trainings, fostering a positive company culture, and taking ownership of internal projects such as inventory management and communications updates. The firm values reliability, initiative, and emerging leadership qualities, and expects candidates to embody professionalism, positivity, and a solution-oriented mindset.

Candidates should expect to work in a fast-paced and dynamic environment, managing multiple tasks and priorities concurrently while maintaining exceptional attention to detail. Proficiency in Microsoft Office applications, strong verbal and written communication skills, and a customer-service mindset are essential. Physical requirements include the ability to lift up to 20 pounds and stand for extended periods, reflecting the on-site nature of some event responsibilities.

This role is perfect for proactive individuals looking to grow their careers in destination management and event operations within a collaborative team setting. It offers exposure to industry events and the chance to develop leadership capabilities through hands-on experience. As an exempt, at-will employment position, it provides the flexibility of part-time hours combined with the stability of working for an industry leader. The CE Group, Inc. continues to maintain its status as an employer who values employee contributions and fosters an environment that supports professional growth and operational excellence.