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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $65,000.00 - $75,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
competitive salary
Incentive eligibility
Health Insurance
Vision Insurance
Dental Insurance
Discretionary Paid Time Off
Paid holidays
Paid sick leave
401(k) with employer match
Short term disability insurance
long term disability insurance
basic life insurance
voluntary life insurance
Paid certification
Paid industry memberships
Job Description
Cohera is a distinguished company located in Nashville, TN, known for its commitment to delivering exceptional hospitality and event management services. The company specializes in crafting unique, high-impact programs tailored to meet clients' specific goals, budgets, and brand identities. With a strong presence in the hospitality industry, Cohera is committed to innovation, quality, and client satisfaction, making it a sought-after employer for professionals passionate about event design, proposal development, and strategic sales collaboration.
The role available at Cohera is a dynamic position centered on proposal development and program support, offering a salary range of $65,000 to $75,000, depending on exp... Show More
The role available at Cohera is a dynamic position centered on proposal development and program support, offering a salary range of $65,000 to $75,000, depending on exp... Show More
Job Requirements
- Minimum of six years work experience with a minimum of three years in hospitality
- At least one year work experience in proposal writing event design creative marketing or destination management
- Proficiency in client relations detailed budget management event design contract management and vendor relations
- Strong pricing formatting and creative storytelling abilities
- Advanced writing and creative storytelling skills
- Ability to develop customized client-specific content
- Exceptional project management and organizational skills
- Excellent verbal and written communications skills
- Knowledge of local destination offerings such as restaurants clubs festivals tours and venues
- Advanced proficiency in Microsoft Word Excel PowerPoint and Canva
- Experience with computer phone copiers smart phones tablets and other standard office equipment
Job Qualifications
- Minimum of six years work experience with a minimum of three years in hospitality
- At least one year work experience in proposal writing event design creative marketing or destination management
- Proficiency in client relations detailed budget management event design contract management and vendor relations
- Strong pricing formatting and creative storytelling abilities
- Advanced writing and creative storytelling skills
- Ability to develop customized client-specific content
- Exceptional project management and organizational skills
- Excellent verbal and written communications skills
- Knowledge of local destination offerings such as restaurants clubs festivals tours and venues
- Advanced proficiency in Microsoft Word Excel PowerPoint and Canva
- Experience with computer phone copiers smart phones tablets and other standard office equipment
Job Duties
- Independently lead the full proposal process from concept to delivery for custom high-impact programs ensuring alignment with client goals budget and brand identity
- Own all aspects of proposal development including ideation narrative writing pricing formatting and presentation delivery
- Accurately scope and price all program components including decor entertainment venues staffing transportation and activities
- Write and adapt creative descriptions for client-facing materials such as activities tours venues and restaurants customizing standard content when necessary
- Conduct initial vendor outreach to confirm availability and collect service information aligned with proposal and contract parameters
- Maintain direct communication with Sales team and Strategic team throughout the pre-sale phase including discovery calls meetings site visits and presentations both virtual and in-person
- Maintain holds for venues and vendors during the sales process ensuring timely release or confirmation based on program stage
- Coordinate site inspections based on Sales team direction including vendor bookings and payment logistics
- Proactively manage workload and role responsibilities to meet deadlines and stakeholder expectations adjust program details throughout the proposal phase to ensure alignment of scope budget and logistics
- Attend and contribute to turnover meetings with the Event Management and Sales teams to ensure seamless handoffs and clear program documentation
- Research evaluate and communicate with vendors to obtain accurate and cost-effective quotes that meet program requirements
- Introduce vendor vetting process and initiate onboarding through Vendor Manager
- Update and maintain an organized tariff by way of archiving newly developed services into the company tariff library for future use and executing tariff projects including formatting auditing and enhancement of category offerings
- Support ECS inventory maintenance and accuracy as directed by management
- Build and sustain strong vendor relationships to ensure reliable service pricing transparency and innovative offerings
- Align proposal content with client expectations destination opportunities and pricing parameters
- Support familiarization tours hotelier events and other sales related activations by assisting with logistics vendor coordination and on-site presence as needed
- Collaborate with Marketing to contribute destination-specific content photos and service descriptions for client-facing materials
- Stay informed on new venues experiences and trends in the local market to help inform proposals and teamwide inspiration
- Ensure accuracy in pricing margins timelines and vendor documentation across proposals and internal systems such as ECS
- Manage internal paperwork including deposit invoices vendor payments Ramp expense submissions and reconciliation per company procedures for site inspections
- Maintain mastery of internal tools formatting standards and proposal processes and serve as a resource for department troubleshooting
- Proactively manage timelines consistently meet internal and client due dates workload and cross-functional coordination with minimal oversight
- Join and actively participate in client meetings calls sites and presentations as needed
- Attend networking and industry events based on deadlines and availability
- Work as a productive team member take initiative act creatively operate flexibly and do everything with honesty integrity and with a focus on client satisfaction
- Work well in a fast-paced team environment be willing to help others and deliver quality service to clients
- Make good independent decisions and take steps to complete work within time parameters
- Generate new and innovative ways to improve Cohera products and services
- Recognize essential elements of a challenge and develop creative solutions
- Respond quickly to changing circumstances anticipate new developments and be receptive to new ideas and methods
- Act in a forthright way
- Give and accept feedback constructively
- Recognize and consider client expectations and needs and be willing to do what it takes to fulfill those expectations
- Perform any other duties as assigned
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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