Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $21.41 - $24.63
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Flexible work schedule
Professional development opportunities
Employee assistance program
Job Description
The Village of Caledonia is a vibrant local government entity dedicated to serving the community with transparency, efficiency, and excellence. Known for its commitment to responsive governance and community engagement, the village offers a wide range of services to residents and businesses alike. The Village is focused on enhancing the quality of life for its citizens by maintaining reliable municipal services, fostering community involvement, and ensuring that local government operations run smoothly and effectively. The environment is professional yet welcoming, aimed at supporting the needs of the public while promoting a positive workplace culture for employees.
The Village of... Show More
The Village of... Show More
Job Requirements
- Ability to maintain confidentiality of documents records and communications
- Experience with computers copiers and standard office equipment
- Proficiency in Microsoft Word Excel and Outlook
- Ability to work long hours and occasional weekends during elections
- Ability to work evenings when meeting attendance is required
- Adept at learning new skills and capable of handling several assignments at one time
- Ability to meet deadlines and prioritize assigned tasks
- Ability to take appropriate action based on standard procedures
Job Qualifications
- High school diploma or equivalent
- Experience in municipal clerical or administrative work preferred
- Proficiency in Microsoft Word Excel and Outlook
- Excellent communication and interpersonal skills
- Knowledge of election procedures and licensing processes preferred
- Ability to take accurate minutes and prepare official documents
- Experience managing social media platforms or related marketing communications
- Strong organizational skills and ability to multitask effectively
- Demonstrated customer service skills and ability to interact with the public professionally
Job Duties
- Assist with the management of various licensing processes including application processing notification issuance and maintaining the Do Not Solicit Registry
- Assist in responding to and tracking of open records requests
- Perform necessary functions of the Village Clerk’s office during the Clerk’s absence including attendance at after-hour meetings as assigned
- Generate letters and memos read and respond to emails open and respond to mail answer phones and use and respond to voicemail
- Assist with all aspects of election administration including maintaining voter records and election equipment election material inventory and ordering of supplies
- Assist in absentee ballot preparation conducting public testing of election equipment and election worker training
- Assist in setting up polling locations prior to Election Day and provide support for all polling locations on Election Day
- Prepare distribute and post meeting notices agendas and minutes for various boards committees and commissions
- Attend assigned board committee and commission meetings and take minutes
- Assist in administrative duties relating to the Board of Review
- Assist in the preparation publication documentation and certified mailings for various types of public hearings
- Perform tax search requests and prepare special assessment letters
- Assist in the creation signing publishing and tracking of ordinances and resolutions
- Assist in the preparation of board committee and commission appointments including applications oaths training documents and maintaining rosters
- Assists with daily cash receipt and tax collection reports for accuracy and performs daily reconciliation of tax collections and cash receipts
- Provide customer service coverage to residents visiting or calling the village and coverage for Administrative Assistant duties when they are not present
- Collaborate with other departments to develop strategies project plans campaigns and content that build audience and engagement for social media networks
- Maintain social media calendar including scheduled posts live event coverage monitor social conversations and respond when appropriate
- Develop and execute strategies for increasing the Village of Caledonia’s relevance to the community
Job Location
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