Department Coordinator

Lexington, KY, USA|Onsite

Job Overview

Compensation

Hourly

Range $14.25 - $21.50

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Prescription coverage

flexible spending accounts

Employee assistance program

Life insurance

long-term disability insurance

Retirement Plan

Paid Time Off

Paid parental leave

Tuition Assistance

Professional Development

Job Description

Partners for Rural Impact (PRI) is a dedicated nonprofit organization committed to ensuring success for all children in rural America, regardless of their zip code, income, background, or ability. Established through a place-based partnership in Appalachia with over 25 years of experience, PRI focuses on creating educational opportunities and fostering student achievement in rural communities. By leveraging strategic initiatives and collaborations that enhance educational outcomes, PRI continuously works to close the opportunity gap faced by children in these underserved areas, making a meaningful and lasting impact on rural education.

PRI operates as a mission-driven nonprofit that values inclusion and equity, striving to empower rural students by improving the resources and systems that support their academic and personal growth. The organization has earned a reputation for its strong partnerships with schools, communities, funders, and various stakeholders across local, state, and national levels. Through a combination of research, program development, and strategic funding efforts, PRI aligns its efforts with its vision of an America where every rural student has the tools and opportunities to succeed.

The Department Coordinator, Strategic Initiatives, is a vital operational position within PRI that reports directly to the Chief of Staff-Level II. This role provides pivotal administrative and organizational support to the Strategic Impact and Funding Infrastructure teams. The coordinator ensures that the department’s activities and broader organizational projects are conducted efficiently and in harmony with PRI’s overall goals. This includes managing day-to-day administrative tasks, coordinating workflows, facilitating effective communication across teams and stakeholders, and maintaining critical organizational systems.

The role’s responsibilities are comprehensive and dynamic, encompassing support for senior leaders through high-level calendar and meeting management, travel arrangements, and preparation of diverse internal communications like reports and presentations. Beyond administrative duties, the position requires overseeing the coordination and tracking of departmental priorities and deliverables, ensuring timely completion of various projects. The coordinator is also responsible for maintaining organized documentation systems, assisting with process improvements to refine operational workflows, and supporting the use and maintenance of technological tools and platforms such as Salesforce, Microsoft 365, and other collaboration systems.

Event and meeting management is another key aspect, including organizing internal and external gatherings, preparing agendas and materials, documenting decisions and action steps, and providing support for board, leadership, and stakeholder meetings. Effective cross-functional communication is crucial, as the coordinator acts as a liaison to foster collaboration, alignment, and information sharing between various departments and organizational leaders.

The Department Coordinator is required to work primarily from PRI’s office in Berea, Kentucky, following a hybrid work model with at least three days per week onsite. Remote work may be possible for the remaining days depending on departmental needs and supervisory approval. The role also entails occasional travel locally, statewide, and nationally, reflecting the collaborative and expansive nature of PRI’s initiatives.

In sum, the Department Coordinator, Strategic Initiatives, is a role designed for a detail-oriented, highly organized professional adept at multitasking and managing complex administrative functions within a fast-paced and mission-driven nonprofit environment. The successful candidate will demonstrate excellent communication and interpersonal skills, a proactive and problemsolving mindset, and the ability to maintain confidentiality and professionalism. Joining PRI means contributing to a passionate organization dedicated to making a tangible difference in the lives of rural students and communities by supporting educational equity and success.

Job Requirements

Bachelor's degree in business administration, communications, nonprofit management, public administration, or a related field
3-5 years of supporting senior leaders, coordinating projects or managing administrative workflows
Experience in a nonprofit or mission-driven organization preferred
Experience supporting cross-functional initiatives or organizational projects preferred
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to coordinate meetings, events, travel, and logistics
Ability to maintain accurate records and handle confidential information
Proficiency in Microsoft 365
Experience using Salesforce or other CRM systems
Ability to work independently and as part of a team
Access to reliable transportation
Successfully complete pre-employment background check

Job Qualifications

Bachelor's degree in business administration, communications, nonprofit management, public administration, or a related field
3-5 years of progressively responsible experience supporting senior leaders, coordinating projects or operations, or managing administrative and organizational workflows
Experience in a nonprofit or mission-driven organization preferred
Experience supporting cross-functional initiatives or organizational projects preferred
Strong organizational and time management skills
Excellent written and verbal communication skills
Strong interpersonal and relationship-building skills
Ability to coordinate meetings, events, travel, and logistics
Ability to coordinate workflows, monitor action items, and follow through on priorities
Ability to maintain accurate records, documentation, and filing systems
Ability to handle confidential and sensitive information with discretion
Skill in identifying opportunities to improve administrative processes
Strong problem-solving skills
Proficiency in Microsoft 365 applications
Experience using Salesforce or other CRM and collaboration systems
Ability to learn and effectively utilize organizational systems and technologies
Ability to work independently and collaboratively
Working knowledge of administrative operations and business practices

Job Duties

Provide high-level administrative support to designated senior leaders
Manage complex calendars, scheduling, and meeting logistics with internal and external stakeholders
Coordinate travel arrangements, itineraries, and expense reporting
Prepare, format, and distribute internal communications, reports, presentations, and other supporting materials
Coordinate and track departmental priorities, deliverables, action items, and follow-up activities
Support the execution of departmental and organizational workflows to ensure timely completion of projects and initiatives
Maintain organized systems for documents, contracts, records, and operational materials
Assist with process improvement efforts to enhance efficiency, effectiveness, and organizational alignment
Maintain accurate meeting notes, contact records, and activity updates within Salesforce and other organizational systems
Coordinate internal and external meetings, convenings, and events, including scheduling, logistics, and participant communications
Prepare agendas, meeting materials, and supporting documentation
Document key decisions, action items, and next steps and ensure appropriate follow-up
Support board meetings, leadership meetings, stakeholder convenings, and other cross-functional gatherings as needed
Serve as a liaison across departments to support collaboration, alignment, and information sharing
Facilitate communication between leadership, team members, and internal stakeholders
Monitor and support follow-up on key initiatives, projects, and organizational priorities
Handle sensitive and confidential information with professionalism, discretion, and sound judgment
Support the maintenance and effective use of organizational systems, tools, and collaboration platforms
Assist with onboarding coordination and other internal administrative processes as needed
Contribute to the documentation, standardization, and continuous improvement of departmental procedures and workflows
Coordinate administrative support related to procurement, grants, contracts, invoicing, and other operational activities across the department
Other roles/duties as assigned to assist and support in the attainment of our mission, All Rural Students Succeed