Job Overview
Employment Type
Full-time
Compensation
Salary
Range $40,000.00 - $45,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
Flexible spending account
Job Description
CFS is partnering with a well-established, family-owned automotive dealership located in Jessup, Maryland. This dealership has built a reputation for excellence within the local community by providing outstanding customer service and a broad range of automotive products and services. As a family-run business, it emphasizes a friendly, collaborative work environment where employees are valued and empowered to contribute to the company’s continued success. The dealership prides itself on its comprehensive selection of vehicles, knowledgeable staff, and commitment to customer satisfaction, making it a preferred choice for buyers in the Jessup, MD area and beyond.
The current opportunity is for a Dealership Administrative Assistant, a vital role that supports the Finance and Sales departments. This position directly impacts the efficiency and smooth operation of dealership activities by handling administrative tasks related to deal processing, title and registration management, bookkeeping, and various office operations. The role demands a high level of organization, accuracy, and the ability to multitask effectively in a fast-paced automotive environment. This full-time position is based on-site in Jessup, MD, and offers a competitive salary ranging from $40,000 to $45,000 per year.
The Dealership Administrative Assistant will act as a liaison among multiple departments including Sales, Service, and Parts, ensuring that the administrative backbone of the dealership operates seamlessly. They will manage critical documentation and reporting to support compliance and operational efficiencies, including finance-related record keeping, invoice processing, and month-end and year-end closing activities. This role requires an individual who can balance administrative duties with proactive problem solving and strong communication skills to maintain smooth workflows and positive working relationships with team members across the dealership.
In addition to managing routine administrative functions, the assistant will also be responsible for managing title and registration processes comprehensively. This includes preparing, reviewing, and submitting all relevant documents accurately and within strict deadlines to regulatory entities such as motor vehicle agencies and other third-party services. The role includes coordination with lenders and managing finance and insurance products related to vehicle sales. The ideal candidate will be comfortable handling sensitive information, working with various software systems, and maintaining meticulous records.
This position is ideal for someone who possesses a strong administrative background, preferably with experience in automotive dealership operations or similar environments. Attention to detail, strong organizational skills, and a collaborative mindset are essential. Candidates should be adaptable and motivated to grow within a dynamic and supportive team setting. The dealership values reliability, professionalism, and a customer-first approach, all of which are crucial attributes for success in this role.
The current opportunity is for a Dealership Administrative Assistant, a vital role that supports the Finance and Sales departments. This position directly impacts the efficiency and smooth operation of dealership activities by handling administrative tasks related to deal processing, title and registration management, bookkeeping, and various office operations. The role demands a high level of organization, accuracy, and the ability to multitask effectively in a fast-paced automotive environment. This full-time position is based on-site in Jessup, MD, and offers a competitive salary ranging from $40,000 to $45,000 per year.
The Dealership Administrative Assistant will act as a liaison among multiple departments including Sales, Service, and Parts, ensuring that the administrative backbone of the dealership operates seamlessly. They will manage critical documentation and reporting to support compliance and operational efficiencies, including finance-related record keeping, invoice processing, and month-end and year-end closing activities. This role requires an individual who can balance administrative duties with proactive problem solving and strong communication skills to maintain smooth workflows and positive working relationships with team members across the dealership.
In addition to managing routine administrative functions, the assistant will also be responsible for managing title and registration processes comprehensively. This includes preparing, reviewing, and submitting all relevant documents accurately and within strict deadlines to regulatory entities such as motor vehicle agencies and other third-party services. The role includes coordination with lenders and managing finance and insurance products related to vehicle sales. The ideal candidate will be comfortable handling sensitive information, working with various software systems, and maintaining meticulous records.
This position is ideal for someone who possesses a strong administrative background, preferably with experience in automotive dealership operations or similar environments. Attention to detail, strong organizational skills, and a collaborative mindset are essential. Candidates should be adaptable and motivated to grow within a dynamic and supportive team setting. The dealership values reliability, professionalism, and a customer-first approach, all of which are crucial attributes for success in this role.
Job Requirements
- High school diploma or equivalent
- Previous administrative or office experience preferred
- Experience with bookkeeping, tag and title procedures, or dealership operations is a plus
- Ability to multitask and manage time effectively in a fast-paced environment
- Strong communication skills
- Proficiency with Microsoft Office Suite preferred
- Willingness to work Tuesday through Saturday on-site in Jessup, MD
- Ability to pass background check and drug screening
Job Qualifications
- Previous administrative, office, bookkeeping, tag and title, and/or dealership experience preferred
- Experience using Microsoft Office Suite and Vitu Online Registration System a plus, but not required
- Strong attention to detail, organizational skills, and time management skills
- Reliable and a team player
- Must be able to pass a background check and drug screen
Job Duties
- Professionally answer and route incoming phone calls while providing excellent customer service
- Maintain organized digital and physical filing systems, ensuring accurate recordkeeping and document management
- Support management with reporting, data entry, administrative projects, and special assignments
- Provide administrative assistance across the Sales, Service, and Parts departments
- Maintain accurate financial, operational, sales, and title records
- Assist with bookkeeping, invoice processing, payment preparation, and month-end/year-end closing activities
- Manage title and registration processes, including preparing, reviewing, and submitting in-state and out-of-state documentation accurately and within required deadlines
Job Criteria
Experience
No experience required
Job Location
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