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Corporate Events Coordinator
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,300.00 - $102,700.00
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
retirement programs
Parental leave
Travel perks
Paid Time Off
Professional development opportunities
inclusive work environment
Job Description
American Express Global Business Travel (Amex GBT) is a leading corporate travel management company dedicated to empowering businesses and travelers through innovative solutions and unparalleled service. With a global presence and commitment to excellence, Amex GBT believes in the power of travel not only as a means to explore but as a catalyst to inspire positive change within organizations and communities. Recognized for its collaborative culture and emphasis on diverse perspectives, Amex GBT fosters an environment where employees can grow professionally and personally while making a meaningful impact in the travel industry.
The role of Tradeshow Program Manage... Show More
The role of Tradeshow Program Manage... Show More
Job Requirements
- Bachelor’s degree or equivalent experience
- minimum of 3 years of relevant experience in event planning or tradeshow management
- proficiency in Microsoft Office including Word and Excel
- strong communication and interpersonal skills
- ability to manage multiple complex projects simultaneously
- ability to negotiate contracts and manage vendor relationships
- willingness to travel both domestically and internationally
- CMP or CEM certification is a plus
- ability to work flexible hours as needed
Job Qualifications
- Minimum of 3 years in meeting and event planning particularly in tradeshow management and support for high-profile programs
- experience in managing booth layout and collaborating with service contractors and exhibitors
- familiarity with attendee registration platforms such as Cvent and tradeshow management tools
- proficient in Microsoft Word and Excel
- CMP or CEM certification preferred
- strong communication skills with the ability to present to stakeholders
- ability to prioritize and manage multiple projects
- flexibility to adapt to changing priorities
- strong analytical skills for budget tracking and forecasting
- willingness to travel domestically and internationally for site inspections and program operations
Job Duties
- Act as the main point of contact for corporate meetings, events, tradeshows, and exhibitions managing from post-contract to final billing
- oversee planning and logistics including booth design, space selection, floor plans, electrical/AV needs, and exhibitor services
- build and maintain strong relationships with suppliers and vendors including contractors, exhibit houses, and specialty vendors
- negotiate and manage supplier contracts ensuring terms are protective and monitored for attrition and cancellation
- work with internal teams to develop program materials such as booth graphics and signage
- manage program budgets, track expenses, audit billing, and provide financial updates
- conduct regular meetings from pre-launch to completion ensuring goals are met
- provide on-site management during tradeshows coordinating staff and resolving issues
- collaborate with accounting to finalize billing and conduct reconciliations
- assess program outcomes and implement improvement opportunities
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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