Corporate Events Coordinator

American Express Global Business Travel (Amex GBT) is a leading global travel management company committed to powering business travel through technology and personalized service. With a strong emphasis on innovation, collaboration, and diversity, Amex GBT helps organizations of all sizes manage their corporate travel needs efficiently and effectively. By leveraging its expertise and global network, the company supports clients in achieving their travel goals, reducing costs, and enhancing traveler satisfaction. The company culture at Amex GBT values the power of travel to inspire positive change and promotes an inclusive workplace where diverse perspectives thrive.

This role focuses on corporate meetings, events, tradeshows, and exhibitions, serving as the main point of contact from the post-contract phase through to final billing. The successful candidate will be responsible for the comprehensive planning and management of events, ensuring seamless coordination across logistics such as booth design, space allocation, floor plan development, and electrical or audiovisual requirements. Maintaining strong vendor relationships and negotiating contracts are key aspects of this position, which also demands close collaboration with internal teams to create event materials that reflect the organization’s branding and goals. Budget oversight, expense tracking, and billing audits will be a critical function, requiring meticulous financial management and forecasting skills.

The individual in this role will lead program meetings from pre-launch through completion to guarantee objectives are met and any issues are promptly resolved. On-site tradeshow management includes staff coordination and real-time problem-solving, supported by continuous financial reconciliation with accounting teams. A proactive approach to program assessment and improvement is highly valued in this role, helping Amex GBT maintain high standards and drive constant enhancement in its event services.

The ideal candidate will have a minimum of three years of experience in meeting and event planning, with a strong background in tradeshow management. Familiarity with industry technologies such as attendee registration platforms like Cvent, alongside proficiency in Microsoft Word and Excel, are required. CMP or CEM certification is preferred but not mandatory. Effective communication, project prioritization, analytical capabilities, and flexibility in a dynamic environment are essential skills. The role requires domestic and international travel to conduct site inspections and manage program operations.

This is a U.S. based position with a national salary range of $55,300 to $102,700, reflecting the complexity of the role and the candidate’s experience and skills. Amex GBT offers comprehensive benefits starting on day one, including health insurance, retirement programs, parental leave, and exclusive travel perks. The company strongly supports diversity, inclusion, and continuous professional development, encouraging applicants from all backgrounds to bring their unique strengths to the team. Even candidates who do not meet every single requirement but are passionate about the mission are encouraged to apply.