Corporate Event Planner - Learning Programs

Naperville, IL, USA|Remote, Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $73,000.00 - $110,000.00

Work Schedule

Flexible

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Life insurance

accident insurance

Paid parental leave

short-term disability

long-term disability

401(k) with employer match

Choice time off

Paid holidays

Job Description

Protiviti is a leading global consulting firm specializing in providing business consulting, internal audit, risk and compliance, technology, and business performance improvement services. With a strong commitment to integrity, inclusion, innovation, and a results-driven culture, Protiviti fosters a collaborative and inclusive environment where employees are encouraged to learn, inspire, and grow. The company supports a hybrid work model that balances remote and in-office collaboration, aiming to create meaningful experiences for both employees and clients. Protiviti emphasizes a culture built around its mission: We Care. We Collaborate. We Deliver. This mission underpins the company’s dedication to delivering exceptional value and fostering professional development in a supportive workplace. Protiviti is recognized as one of the most trusted global consulting firms, continuously striving to innovate and advance the careers of its workforce across all levels.

The Corporate Event Planner - Learning Programs role at Protiviti, based in Chicago, offers a dynamic opportunity for a dedicated professional to plan and execute engaging learning experiences that support employee development. Reporting to the Global Learning & Development team, this role is essential in managing logistics and delivery for Protiviti's Milestone Learning Portfolio, catering to career development from interns to executive leadership. This position requires a hybrid work presence, with regular in-person office attendance combined with flexible remote work. The planner will coordinate with various internal stakeholders and external vendors to ensure seamless pre-event, event, and post-event execution for both in-person and live virtual training sessions.

The event planner will be responsible for designing impactful training programs within budget, negotiating contracts, sourcing venues, managing supplies, and acting as the on-site liaison for event execution. Additionally, the role includes supporting learning centers, organizing classrooms, managing catering needs, and ensuring all aspects of events align with Protiviti's standards for excellence. The planner will also analyze event outcomes and recommend improvements to continually enhance the learning experience. This position requires travel up to 40-50% globally, with occasional extended hours to accommodate international time zones. Salary ranges from $73,000 to $110,000 annually with bonus opportunities and comprehensive benefits. This is a unique opportunity to contribute to a culture of continuous learning and development at a top-tier consulting firm while honing skills in event management and corporate training facilitation.

Job Requirements

Bachelor's degree
Minimum 5 years of event management experience
Experience in learning and development, HR, or business operations preferred
Proficiency in Microsoft Office 365 applications
Strong communication skills
Availability to travel 40-50%
Ability to work some outside business hours
Must be able to work in a hybrid model including in-person presence at Chicago office
Ability to manage multiple projects simultaneously
Strong organizational and negotiation skills

Job Qualifications

Bachelor's degree
5+ years of event management experience
Previous experience in learning and development, HR, or business operations preferred
Strong analytical and administrative skills
Proficient in Microsoft Office 365 including Teams, Outlook, Excel, and PowerPoint
Excellent verbal and written communication skills
Ability to collaborate across multifunctional teams
Problem-solving skills in an agile environment
Ability to anticipate and support team needs

Job Duties

Design, plan, and deliver high-impact learning experiences for in-person and virtual programs within budget
Manage all pre-event, event, and post-event logistics with program leaders, meeting planners, vendors, participants, facilitators, and executive leaders
Lead event planning by reviewing contracts, sourcing offsite venues, negotiating terms, and assessing quality
Execute event preparation including creating name tags, organizing supplies, updating and emailing materials, and managing onsite vendor support including AV needs
Support learning centers and offices by managing shipping, building access, classroom setup, supply orders, catering arrangements, and maintaining organized spaces
Monitor and evaluate event performance to meet learning objectives and recommend improvements
Establish and maintain relationships with internal stakeholders
Stay updated on event and learning best practices and trends
Travel up to 40-50% globally
Occasionally work outside typical business hours to accommodate multiple time zones