Corporate Event Planner

Pacific Office Automation, established in 1976, is the largest independent office technology provider in the United States. The company specializes in offering a comprehensive range of technology solutions that include managed IT services, cybersecurity, unified communications, print technology, and workflow automation. Pacific Office Automation's dedicated team supports organizations by simplifying business processes with innovative technology, always focusing on a people-first mentality. Their commitment to exceptional customer service and operational excellence has made them a trusted partner for businesses looking to optimize technology integration and workflow efficiency.

Pacific Office Automation is currently seeking an experienced Corporate Event & Travel Coordinator to join their dynamic team. This position is designed for a highly organized, proactive, and detail-oriented professional who thrives in fast-paced environments and enjoys creating exceptional experiences for employees and executives alike. The Corporate Event & Travel Coordinator will be responsible for overseeing company-wide events ranging from meetings, retreats, incentive trips to holiday parties, ensuring all activities align with the company culture and business goals. Additionally, this role involves managing corporate travel arrangements and supporting the company’s travel and expense platform, Ramp.

In this role, the coordinator will manage all aspects of event planning including logistics such as venue selection, catering, audiovisual equipment, transportation, and entertainment. They will also develop event concepts that enhance employee engagement and foster a positive company culture. Coordination extends to handling communication, invitations, and feedback collection to continuously enhance the quality and return on investment of events. Beyond event management, the coordinator will facilitate smooth corporate travel by arranging flights, accommodations, itineraries, and addressing travel-related inquiries. They will contribute to optimizing expenses by negotiating competitive rates with vendors and managing travel policies to ensure compliance and operational efficiency.

This position offers a salary range of $90,000 to $115,000 annually, depending on experience, coupled with a benefits package including medical, dental, vision, and life insurance plans, a matched 401k program, paid time off, vacation, sick leave, and Flexible Spending Account (FSA) programs. The ideal candidate will bring at least three years of experience in event planning, travel coordination, or hospitality, and hold a bachelor’s degree or equivalent in a related field. Essential skills include excellent communication, negotiation, problem-solving, and the ability to manage multiple deadlines and projects efficiently, even under pressure. Flexibility to work evenings and weekends as needed and willingness to travel to support onsite events are necessary for success in this role.

The Corporate Event & Travel Coordinator role at Pacific Office Automation is a pivotal position that supports employee engagement, company culture, and operational success. Joining this company means becoming part of a forward-thinking team committed to technology-driven solutions and a positive work environment. This opportunity is perfect for someone passionate about event management and corporate travel logistics, who enjoys collaborating with diverse teams and making a measurable impact through strategic coordination.