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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $90,000.00 - $115,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Matched 401K
Paid Time Off
vacation
sick leave
FSA programs
Job Description
Pacific Office Automation is a leading independent office technology provider established in 1976, growing steadily to become the largest in the nation within its field. The company specializes in simplifying business operations for its clients by offering managed IT services, cybersecurity, unified communications, advanced print technology, and workflow automation. Known for its people-first culture, Pacific Office Automation is dedicated to empowering organizations by making technology work efficiently and seamlessly to meet their unique needs. Employees at Pacific Office Automation benefit from a dynamic and supportive work environment focused on innovation and customer satisfaction, fostering a culture of continuous growth and... Show More
Job Requirements
- Bachelor’s degree or equivalent experience
- Minimum 3 years of relevant experience in event planning or travel coordination
- Strong organizational skills and attention to detail
- Excellent communication and negotiation abilities
- Ability to work flexible hours including evenings and weekends
- Capability to manage multiple projects under strict deadlines
- Proficiency with travel and expense management platforms
- Willingness to travel as needed
- Experience with budget management and vendor negotiations preferred
Job Qualifications
- Bachelor’s degree in event management, marketing, hospitality, business or a related field or equivalent experience
- 3+ years of experience in event planning, travel coordination, hospitality or related roles
- Strong organizational and multitasking abilities with exceptional attention to detail
- Excellent communication, negotiation and problem-solving skills
- Ability to work flexible hours including evenings and weekends as needed
- Ability to manage multiple projects simultaneously in a deadline-driven environment
- Experience managing corporate events, incentive travel, sponsorships or executive meetings
- Familiarity with expense management and travel platforms
- Experience negotiating vendor and hotel contracts
- Knowledge of event marketing, communications or internal engagement strategies
- Comfortable traveling to support company events and onsite execution
Job Duties
- Plan, organize, and execute events including meetings, retreats, incentive trips, holiday parties and employee engagement activities
- Develop creative event concepts that align with company culture and business objectives
- Coordinate event logistics including venue selection, catering, audiovisual needs, transportation accommodations and entertainment
- Create detailed timelines, run-of-show documents and contingency plans
- Partner with internal stakeholders to ensure messaging, branding and objectives are aligned
- Manage communication and invitations through email, intranet and other channels
- Collect post-event feedback and reporting to continuously improve experiences and ROI
- Support employee engagement initiatives and company culture programming
- Coordinate corporate travel arrangements including flights, hotels, transportation, itineraries and travel support for employees and executives
- Assist employees with travel-related questions, logistics and troubleshooting
- Help manage Ramp, the company’s travel & expense platform including user support, expense tracking, policy compliance and reporting
- Work with travel partners, hotels and vendors to negotiate rates and ensure seamless travel experiences
- Maintain travel processes and documentation to support company operational efficiency
- Manage and track event budgets while maintaining high-quality experiences and cost efficiency
- Negotiate contracts with venues, hotels, travel providers, caterers, entertainment and other vendors
- Track invoices, payments and reconciliations related to events and travel expenses
- Ensure compliance with company policies, safety standards and legal requirements
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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