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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $90,000.00 - $115,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Matched 401K
Paid Time Off
Flexible spending account
Job Description
Pacific Office Automation, established in 1976, is the largest independent office technology provider in the United States. Specializing in managed IT services, cybersecurity, unified communications, print technology, and workflow automation, the company has built a strong reputation for helping organizations simplify their business operations. With a people-first culture and a commitment to delivering technology solutions that truly work for customers, Pacific Office Automation stands out as a leader in the office technology industry. Their comprehensive approach not only enhances operational efficiency but also fosters an environment where innovation and customer satisfaction are paramount. Employees at Pacific Office Automation are part... Show More
Job Requirements
- Bachelor’s degree in event management, marketing, hospitality, business or a related field or equivalent experience
- 3+ years of experience in event planning, travel coordination, hospitality or related roles
- Strong organizational and multitasking abilities with exceptional attention to detail
- Excellent communication, negotiation and problem-solving skills
- Ability to work flexible hours including evenings and weekends as needed
- Ability to manage multiple projects simultaneously in a deadline-driven environment
Job Qualifications
- Bachelor’s degree in event management, marketing, hospitality, business or a related field or equivalent experience
- 3+ years of experience in event planning, travel coordination, hospitality or related roles
- Strong organizational and multitasking abilities with exceptional attention to detail
- Excellent communication, negotiation and problem-solving skills
- Ability to work flexible hours including evenings and weekends as needed
- Ability to manage multiple projects simultaneously in a deadline-driven environment
- Experience managing corporate events, incentive travel, sponsorships or executive meetings
- Familiarity with expense management and travel platforms
- Experience negotiating vendor and hotel contracts
- Knowledge of event marketing, communications or internal engagement strategies
- Comfortable traveling to support company events and onsite execution
Job Duties
- Plan, organize, and execute events including meetings, retreats, incentive trips, holiday parties and employee engagement activities
- Develop creative event concepts aligned with company culture and business objectives
- Coordinate event logistics including venue selection, catering, audiovisual needs, transportation accommodations and entertainment
- Create detailed timelines, run-of-show documents and contingency plans
- Partner with internal stakeholders to ensure messaging, branding and objectives are aligned
- Manage communication and invitations through email, intranet and other channels
- Collect post-event feedback and reporting to continuously improve experiences and ROI
- Support employee engagement initiatives and company culture programming
- Coordinate corporate travel arrangements including flights, hotels, transportation, itineraries and travel support for employees and executives
- Assist employees with travel-related questions, logistics and troubleshooting
- Help manage Ramp, the company’s travel and expense platform including user support, expense tracking, policy compliance and reporting
- Work with travel partners, hotels and vendors to negotiate rates and ensure seamless travel experiences
- Maintain travel processes and documentation to support company operational efficiency
- Manage and track event budgets while maintaining high-quality experiences and cost efficiency
- Negotiate contracts with venues, hotels, travel providers, caterers, entertainment and other vendors
- Track invoices, payments and reconciliations related to events and travel expenses
- Ensure compliance with company policies, safety standards and legal requirements
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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