Coordinator, Special Events

Woodruff Arts Center is recognized as one of the nation's premier arts institutions, housing three esteemed Art Partners: the Alliance Theatre, the Atlanta Symphony Orchestra, and the High Museum of Art. This dynamic arts center is the third largest in the United States and is dedicated to fostering great art and enriching educational initiatives. The center brings together diverse artistic disciplines under one roof, creating a uniquely collaborative environment that champions cultural growth and community engagement. As a hub of creativity and innovation, the Woodruff Arts Center emphasizes inclusivity, growth, collaboration, connectivity, and optimism—values that guide its mission and daily operations.

The High Museum of Art, one of the nucleus institutions within the Woodruff Arts Center, serves as a vibrant cultural beacon in Atlanta. It connects art with ideas and people, amplifying the significance of artistic expression while envisioning a better future through the power of creativity. The High is deeply rooted in its mission to have a positive impact on the community by curating inspiring exhibitions, educational programs, and fostering partnerships. It cultivates an environment where both emerging and renowned artists can thrive, and where visitors of all backgrounds feel welcomed and inspired.

Reporting to the Director of Special Events at the High Museum of Art, the Coordinator, Special Events plays an integral role in the success and seamless execution of the museum’s special fundraising and community events. This role is a full-time, exempt position within the United States, offering an exciting opportunity for individuals with a passion for arts administration and event management. The Coordinator is responsible for a wide range of administrative, operational, and logistical tasks that support key fundraising events including The High Museum of Art Wine Auction, the Driskell Prize Gala, and the Paladin Dinner. These events are vital for driving revenue and sustaining community engagement, making this role pivotal in amplifying the museum’s reach and impact.

The ideal candidate is a highly organized and detail-oriented professional with strong written and verbal communication skills, capable of managing complex workflows and timelines. They will work closely with the Director and the Special Events team to manage day-to-day tasks such as scheduling meetings, maintaining internal calendars, and handling financial processes like vendor payments and reimbursements. Expertise in Tessitura and Microsoft Office tools is essential for managing guest lists, tracking RSVPs, and creating detailed, customized reports that inform event strategies and internal communications.

In addition to administrative responsibilities, the Coordinator undertakes important guest communication duties, offering a concierge-style experience to donors and special guests through attentive RSVP management and event check-in support. This role also involves supporting event production by coordinating logistics such as venue setup, vendor communication, event timelines, and volunteer coordination. Success in this role requires a collaborative spirit, flexibility to work evenings and weekends during event times, and the ability to effectively work across multiple departments.

This opportunity is perfect for candidates holding a bachelor’s degree in Hospitality, Arts Administration, Marketing, Communications, or related fields, with 2-3 years of experience in event coordination or nonprofit fundraising. The Woodruff Arts Center offers a meaningful and supportive work environment where employees contribute to the cultural vitality of Atlanta while enjoying comprehensive benefits and professional growth opportunities.