Coordinator, SBS

Easterseals Southern California has been a transformative force in the lives of individuals and families for over a century. As a leading nonprofit organization, Easterseals is deeply committed to championing inclusion and independence for people with disabilities. Serving more than 29,000 people every year, Easterseals provides a broad spectrum of essential services including early childhood education, autism programs, employment assistance, and independent living support. Their mission revolves around breaking down barriers and creating meaningful opportunities for the one-in-four Americans who live with a disability, helping them to live fuller, more empowered lives. Easterseals is recognized nationwide for its dedication to advocacy, education, and service, positioning itself as a trusted resource in the disability community and among healthcare providers.

Join Easterseals Southern California in the vital role of Administrative Assistant within the Severe Behavior Services division. This position offers a competitive hourly wage of $24-28 and involves full-time administrative support under general guidance to ensure smooth operations of the behavior services sector. The Administrative Assistant will be an integral part of the team, coordinating closely with Autism Services and working alongside other administrative professionals to uphold the highest standards of service. The role encompasses a variety of office management duties such as handling communication channels, managing schedules, organizing travel, and compiling data reports. This position is suited for a highly organized individual with excellent communication skills who thrives in a collaborative environment and is passionate about supporting programs that enhance the quality of life for individuals with autism and other disabilities.

As an Administrative Assistant, you will facilitate office operations by coordinating telephone communications, mail services, supplies, and equipment. Your responsibilities will include compiling, auditing, and analyzing data for reports and presentations that support the program’s success and compliance. A key part of your duties will be collaborating with other administrative assistants within the behavior provider network to manage referrals, assignments, and communications efficiently. You will provide crucial support for meeting preparation by setting agendas, taking notes, and managing deadlines. Additionally, you will maintain the manager’s calendar, organize appointments, book travel, and process expense reports.

Daily, you will be the point of contact handling phone calls, messages, and correspondence including emails, memos, and letters. Maintaining up-to-date contact lists, files, and division policies will be vital to ensure the program operates within established guidelines. You will coordinate the scheduling of Behavior Interventionists (BIs) based on match criteria such as location, skills, abilities, and policy requirements, while liaising with participants, their families, and clinical teams to ensure schedules meet program needs.

Handling complex scheduling requests and changes will require professionalism and prompt communication. You will monitor attendance and reschedule participants as necessary, ensuring seamless program delivery. Your role also includes generating accurate reports for billing and payroll, analyzing contracts to identify gaps, and collaborating with key departments like Payroll, Billing, and Human Resources to ensure compliance and financial accuracy.

In addition to operational responsibilities, you will assist with training new scheduling staff, scheduling and attending meetings and trainings, and engaging in cross-functional teamwork. Easterseals Southern California provides a dynamic work environment where your organizational skills and attention to detail will directly impact the lives of those served by the Severe Behavior Services program.