Coordinator of Event Productions (Part-Time)

Tampa, FL, USA|Onsite

Job Overview

Employment Type

Part-time

Work Schedule

Weekend Shifts

Night Shifts

Benefits

Retirement 403(b) plan

Employee assistance program

Pet insurance

discounted gym membership

Free membership to Zoo, MOSI, Glazer Children's Museum, and Florida Aquarium

Free or discounted admission to many Florida attractions

Discounts on food, beverage, and merchandise

Job Description

ZooTampa at Lowry Park is a renowned zoological park located in Tampa, Florida, widely recognized as one of the most popular zoos in the southeastern United States. With over 1.2 million visitors each year, ZooTampa spans 56 acres of beautifully maintained, naturalistic wildlife habitats set within a lush, tropical garden environment. Accredited by the Association of Zoos and Aquariums (AZA), the zoo offers engaging educational programs, recreational activities, up-close animal encounters, and seasonal events that have earned it accolades as one of the nation's most family-friendly zoos. The zoo operates with a mission to rescue, rehabilitate, and care for animals, while delivering personalized, immersive experiences that connect visitors with wildlife and foster a strong conservation ethic. The vision of ZooTampa is to inspire everyone who visits to take meaningful action toward protecting and preserving wildlife.

The position of Coordinator of Event Productions at ZooTampa presents a thrilling opportunity to work within a vibrant, award-winning team dedicated to creating magical experiences that resonate deeply with guests. This part-time role primarily supports the coordination and execution of consumer events, internal meetings, member events, outreach activities, costumer character sets, and other consumer-facing functions. The coordinator plays a critical role in ensuring seamless event delivery, working closely with both internal team members and external vendors to develop timelines, create operating guidelines, and maintain detailed event documentation that supports continuous improvement. Additionally, the role provides vital on-site weekend event coverage and is especially active during the peak consumer events season spanning September to December, including special events like Creatures of the Night and Christmas in the Wild.

This role demands a dynamic individual who can creatively blend elements of graphic design, event management, and wildlife conservation, all while thriving within a fast-paced and often labor-intensive outdoor work environment. The coordinator also oversees the Costume Character (Mascot) program by ensuring proper shift coverage and occasionally serving as a host. Moreover, the position involves supporting Zoo-wide audio/visual needs by troubleshooting technical issues and collaborating with the AV Coordinator to resolve concerns promptly. The coordinator is responsible for managing event supply inventories and maintaining clear and timely communication with guests, Zoo staff, and leadership to guarantee an exceptional visitor experience. Working with ZooTampa offers the chance to contribute meaningfully to a mission that creates unforgettable natural connections, making this a truly rewarding career for those passionate about event production and wildlife conservation.

Job Requirements

conduct all activities in alignment with AZA standards and guidelines and relevant laws and safety standards
ability to work in extreme weather conditions typical of west central Florida such as heat, rain, and cold
ability to use radio, telephone, and computer to communicate and follow instructions
must be able to work in various physical positions including sitting, bending, standing, and walking
must be able to lift up to 50 pounds

Job Qualifications

A.A. in hospitality, event management, communication, business, or related field required
basic audio/visual knowledge preferred
experience in hospitality, attractions, and/or theatre preferred
ability to engage effectively with diverse audiences and respond professionally to sensitive inquiries or complaints
demonstrate a high level of discretion when handling confidential information
ability to work independently and as part of a hands-on team
must be flexible and able to multi-task in a fast-paced environment while maintaining a positive attitude
able to work in labor-intensive conditions and outdoor environments
availability to work nights, weekends, and special event seasons

Job Duties

Assist with the installation and strike of all consumer events
collaborate with Zoo staff to develop timelines, operating guidelines, and plans for consumer events
maintain comprehensive documentation of all consumer events to preserve institutional knowledge and support continuous improvement
maintain professional and collaborative relationships with internal teams and external vendors
ensure timely and accurate communication with guests, staff, and Zoo leadership to support seamless event execution
assist with Costume Character (Mascot) program, ensuring coverage for all shifts and serving as a host as needed
assist with Zoo-wide audio/visual needs by troubleshooting technical issues and communicating concerns to the AV Coordinator
ensure adequate inventory of event supplies
perform other duties as assigned