Coordinator, Marketing

Temecula, CA, USA|

Job Overview

Compensation

Salary

Range $43,400.00 - $59,800.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional development opportunities

Flexible work schedule

Job Description

IMAX Corporation is a global leader in entertainment technology, known for revolutionizing the way stories are brought to life on the world's biggest and most immersive screens. For over 50 years, IMAX has been at the forefront of delivering awe-inspiring visual and audio experiences that captivate audiences worldwide. The company combines proprietary software, cutting-edge technology, and world-class architecture with deep industry expertise to partner with leading filmmakers and studios, advancing the entertainment experience. With a global footprint spanning North America, Europe, and Asia, IMAX’s innovative approach redefines the limits of imagination and ensures high-impact storytelling across every project and platform. The organization values curiosity, creativity, diversity, and collaboration, fostering a culture where employees feel trusted, heard, and empowered to thrive. IMAX supports a dynamic work environment that emphasizes continuous learning and courageous thinking, encouraging teams to push boundaries and create memorable experiences that inspire millions. Employment with IMAX offers an opportunity to join a passionate and driven team dedicated to reshaping entertainment technology in a respectful and inclusive atmosphere. This particular role is a new position within the company, emphasizing a commitment to growth and development in the marketing function. The salary range for this role is approximately $20.18 to $28.83 per hour, based on experience, skills, internal equity, and regional market factors, with potential additional compensation for shift premiums or overtime pay.

The Coordinator, Marketing & Executive Support at IMAX plays an essential role in providing high-level executive administrative support to the Chief Marketing Officer and the broader marketing leadership team. This position is crucial for managing the CMO’s busy calendar, scheduling meetings, organizing travel, and maintaining meticulous coordination across various projects within the marketing department. The successful candidate will serve as a trusted liaison and communication hub, interacting professionally with internal stakeholders and external partners, including clients, vendors, and executives. This person must be highly organized, detail-oriented, and capable of thriving in a fast-paced, creative environment where adaptability and proactive problem-solving are key. Responsibilities include managing correspondence, drafting communications, processing expense reports, supporting invoice and budget tracking, and maintaining confidential executive materials. The role also involves project coordination, such as tracking timelines, preparing documentation, assisting with presentations, and supporting campaign logistics. This position demands excellent verbal and written communication skills, strong multitasking abilities, and a professional demeanor marked by discretion and sound judgment. It’s ideal for someone who enjoys collaborative teamwork and is interested in creative marketing, film, brand development, and entertainment environments. Working at IMAX means joining an innovative enterprise where your contributions directly impact how stories are told around the globe while enhancing your career within a supportive and forward-thinking atmosphere.

Job Requirements

College diploma required
2-5 years of relevant administrative or coordinator experience
proficiency with Microsoft Office
strong calendar management skills
experience in travel coordination
ability to prepare and manage expense reports
excellent communication skills
strong organizational and multitasking abilities
ability to work independently
experience handling confidential information
professional and collaborative attitude

Job Qualifications

2-5 years of administrative, executive assistant, coordinator, or related experience, preferably supporting a senior leader or working in a fast-paced corporate, creative, entertainment, or marketing environment
College diploma required
associate's or bachelor's degree preferred
Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
keynote experience preferred
Strong calendar management, scheduling, travel coordination, expense reporting, and administrative support skills
Project coordination skills, including the ability to track timelines, manage follow-ups, organize documents, and support multiple workstreams
Excellent verbal, written, and interpersonal communication skills
Strong attention to detail, organizational skills, and ability to manage competing priorities
Ability to work independently with limited supervision, anticipate needs, and exercise sound judgment
Proven ability to handle confidential and sensitive information with tact and discretion
Professional, adaptable, collaborative, and service-oriented approach
Entertainment, media, film, brand marketing, creative campaign, or social media experience is an asset

Job Duties

Manage and maintain the CMO's calendar, including prioritizing internal and external meeting requests, resolving scheduling conflicts, and communicating updates to stakeholders
Serve as a point of contact between the CMO, internal teams, external partners, clients, vendors, and executives, using discretion, professionalism, and strong judgment
Handle and screen incoming calls, manage correspondence, draft and proofread emails, memos, letters, and other communications
Arrange domestic and international travel, transportation, accommodations, and detailed itineraries in partnership with corporate travel
Coordinate appointments, meetings, events, and related materials, ensuring participants have the necessary information and logistics
Prepare, organize, and process executive expense reports
review and evaluate expense reports submitted for CMO approval
Support invoice administration, departmental expenses, and budget tracking processes
Maintain confidential information and ensure discretion in handling sensitive office, executive, client, and business matters
Organize and maintain digital and hard copy filing systems, contact lists, documents, and executive materials
Provide general administrative and operational support, including phone coverage for other executives as needed, meeting preparation, technology support, and occasional errands
Support marketing team projects by coordinating project meetings, tracking next steps, preparing meeting notes, maintaining timelines, and following up on action items
Prepare and maintain project documentation, correspondence logs, shared files, version-control materials, and project trackers
Assist with the preparation of presentations, spreadsheets, reports, agendas, and other materials for internal and external use
Coordinate logistics for department meetings, special events, campaign-related meetings, and cross-functional initiatives
Partner with team members to support creative campaigns, brand marketing initiatives, film-related activities, social media efforts, and other marketing projects as assigned
Help create and improve processes that support organization, communication, tracking, and timely completion of deliverables