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Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $25.13 - $26.45
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401(k) retirement plan
Paid Time Off
Paid parental leave
Flexible work schedule
Job Description
The National Geographic Society is a renowned nonprofit organization dedicated to exploration, education, and storytelling that inspires people to care about our planet. Established as a leading institution in science, technology, education, and global exploration, the Society collaborates with a broad network of partners including governments, foundations, corporations, and individuals who share a commitment to making a positive impact. These partnerships help fund and drive transformative projects that deepen understanding and promote stewardship of the natural world. The organization is particularly known for its commitment to advancing knowledge through groundbreaking research programs and compelling storytelling via photographic, documentary, and digital... Show More
Job Requirements
- Bachelor’s degree preferred
- 2+ years professional work experience
- experience in development or events preferred
- strong written and oral communication skills
- ability to exercise good judgment and work with minimum supervision
- detail-oriented and organized
- able to manage multiple projects simultaneously
- ability to maintain high standards of confidentiality
- professional demeanor with staff, executives, donors
- able to work in fast-paced environment
- flexibility to attend events during evenings and weekends
- willingness to travel domestically or internationally
- proficiency in Word, PowerPoint
- ability to learn new software quickly
Job Qualifications
- Bachelor’s degree preferred
- 2+ years of professional work experience
- experience in development or events preferred
- strong written and oral communication skills
- ability to communicate clearly and concisely to a wide range of audiences
- capable of exercising good judgment with minimal supervision
- detail-oriented and highly organized
- ability to manage multiple projects simultaneously
- able to maintain confidentiality
- proactive and professional demeanor working with senior executives and donors
- ability to work in a fast-paced environment
- willingness to attend evening and weekend events and domestic or international travel
- proficient in Microsoft Word and PowerPoint
- quick learner of new software tools
Job Duties
- Coordinate and maintain Vice President’s calendars to optimize time and facilitate information sharing
- Monitor deadlines, follow up on delegated tasks, and support communications needs for VP projects
- Coordinate travel logistics including preparation of briefing packets
- Arrange internal and external meetings with agendas, invites, materials, and AV support including remote connections
- Prepare email correspondence, memorandums, contract templates, presentations, talking points, and other materials for the Vice President
- Submit and code expense reports for reimbursement
- Disseminate information to the Global Special Events team as needed
- Maintain and distribute GSE team calendars and support key date mapping
- Update NGS Enterprise Calendar with GSE events regularly
- Create calendar holds for events with attendees from Advancement and Senior Leadership
- Manage timely payment of office invoices
- Organize and maintain team filing system in Google Drive
- Coordinate cross-divisional projects interfacing with internal and external partners
- Liaise with senior leadership executive assistants concerning event details and scheduling
- Support event planning and execution
- Manage events email inbox correspondence during peak times
- Develop and maintain GSE analysis and reporting to distribute across teams
- Pull end-of-year data for team successes and external reporting including the Annual Report
- Support onboarding and management of project management tools
- Work with HR to interview and hire summer intern
- Design training schedules and develop event-specific curriculum for the intern
- Oversee intern’s schedule and participation at Explorers Festival in Washington DC
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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