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Coordinator (Events, Communications and Programs)
Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
flexible schedule
Job Description
The Archdiocese Vocation and Seminarian Office is a pivotal institution dedicated to nurturing and supporting individuals discerning a call to the priesthood and consecrated religious life within the Catholic faith. As part of a larger archdiocesan framework, this office plays a vital role in maintaining and fostering a culture of vocations across parishes, schools, and various Catholic communities. The office operates under the leadership of the Director of Seminarians and the Vocation Director, who guide the mission to encourage, assist, and accompany men and women on their spiritual journeys toward a religious vocation. This establishment is deeply committed to its... Show More
Job Requirements
- High school diploma or equivalent
- Minimum of three to five years experience in communications, outreach, or event coordination
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
- Bilingual in English and Spanish
- Practicing Catholic
- Willingness to learn about vocation and seminary formation ministry
- Experience with Microsoft Office Suite and Adobe software
- Strong project management skills
- Ability to handle confidential information
- Good written and verbal skills
- Good critical thinking and problem-solving skills
- Detail oriented and organized
- Ability to work independently and as part of a team
Job Qualifications
- High school diploma or equivalent
- Bachelor’s degree in communication, marketing, or business-related field preferred
- Minimum of three to five years’ experience in communications, outreach, promoting events or event coordination
- Previous ministry related experience preferred
- Bilingual in English and Spanish
- Practicing Catholic
- Strong project management skills
- Experience with Microsoft Office Suite and Adobe software
- Proficiency in Constant Contact, Canva, FlockNote, Publisher, Photoshop, and social media platforms
- Public speaking skills in bilingual settings
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Good critical thinking and problem-solving skills
- Detail oriented, organized, and self-motivated
- Ability to work independently and collaboratively
Job Duties
- Coordinate and implement vocation programs including discernment retreats, discernment days, Melchizedek Project, and parish/school presentations
- Manage logistics for vocation events including venue coordination, hospitality, materials preparation, and on-site support including volunteer outreach
- Serve as primary liaison to Lay Vocation Promoters, Parish Vocation Committees, youth ministers, and Catholic schools
- Attend archdiocesan gatherings, youth events, and conferences to promote vocation awareness
- Develop and implement marketing strategies to promote vocation programs and initiatives
- Coordinate and produce digital, print, and social media materials
- Maintain annual event calendar and coordinate promotional efforts for National Vocation Awareness Week and Good Shepherd Sunday
- Process applications for discernment and seminary formation and coordinate assessments and evaluations
- Maintain communication with men discerning a call to priesthood and update discerners’ database
- Coordinate seminarian events such as Seminarian Family Day, Sending Forth Masses, Fellowship Week, and Diocesan Brother Nights
- Assist with ordination preparation and invitation coordination
- Provide meeting preparation support including agenda and minutes
- Serve as receptionist in the front office
- Coordinate travel arrangements
- Maintain inventory of promotional materials
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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