Coordinator, Catering & Events

Antioch, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Exact $27.00

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Life insurance

Paid Time Off

Paid holidays

401(k) Plan

Paid sick leave

Job Description

Trilogy at The Vineyards is a distinguished community located in the East Bay area of Brentwood, California, renowned for its stunning architecture, breathtaking mountain views, and exceptional amenities. At the heart of this vibrant community lies Club Los Meganos, a premier venue offering a full-service experience that includes the luxurious Sawa Spa, dining at Abby's Gourmet Studio, state-of-the-art fitness and sports courts, and beautiful vineyard settings that are perfect for weddings and other special events. As part of the Trilogy experience, Club Los Meganos is dedicated to providing guests with unforgettable moments supported by innovative programming and attention to detail in every aspect of service. Employees at Trilogy benefit from a collaborative and enriching work environment that values integrity, teamwork, and a commitment to excellence.

The full-time position of Coordinator, Catering & Events at Trilogy at The Vineyards offers a rewarding opportunity for individuals passionate about hospitality, event management, and guest services. This role commands a critical leadership position responsible for the proactive coordination and execution of catered events and celebrations hosted at Club Los Meganos. The Coordinator will handle multiple facets of event management ranging from organizing initial client inquiries, coordinating with the catering sales team, to ensuring flawless execution on the day of events. This position is essential in maintaining high standards of service excellence and enhancing the guest experience from start to finish.

With an hourly pay rate of $27, this role includes eligibility for comprehensive benefits including medical, dental, and life insurance plans after 60 days of full-time employment, accrual of paid time off, and participation in the company 401(k) plan. The Coordinator works closely with various departments including food and beverage teams, event staff, and management to ensure all event details are meticulously organized and executed. This role requires superior organizational skills, strong communication, and a customer-oriented mindset to navigate the dynamic and fast-paced hospitality environment. The opportunity to work with one of the premier lifestyle communities in California offers not only professional growth but also an inspiring workplace culture rooted in the BlueStar core values of honesty, respect, teamwork, and competitive spirit.

Job Requirements

High-school degree preferred
Three to five years of related experience or training or equivalent combination of education and experience
Supervisory role experience required
Current Food Handlers Card and TIPS Certification
Computer literate with working knowledge of Microsoft Office including Excel
Knowledge of restaurant database software a plus
Knowledgeable about county regulations
Ability to understand and implement BSRG dining standards
Ability to read, analyze, and interpret food service industry periodicals
Ability to write reports, business correspondence, and procedure manuals
Excellent written and verbal communication skills
Consistently achieve high work standards with attention to detail
Demonstrate initiative and make independent decisions
Ability to manage multiple details and work in a fast-paced environment
Flexible schedule to include evenings and weekends
May require minimal travel
Valid driver’s license required

Job Qualifications

High-school degree preferred
Three to five years of related experience or equivalent combination of education and experience
Supervisory experience required
Current Food Handlers Card and TIPS Certification
Proficient in Microsoft Office including Excel
Knowledge of restaurant database software is a plus
Knowledge of county regulations
Ability to understand and implement BSRG dining standards
Strong written and verbal communication skills
Ability to write reports, business correspondence, and procedure manuals
Demonstrated initiative and independent decision-making skills
Ability to work in a fast-paced environment with attention to detail
Flexible schedule availability including evenings and weekends
Valid driver’s license required

Job Duties

Maintain organization of details for booked catering events
Provide full coordination for the host on the day of the event
Provide support to the Catering Sales Manager
Assist in the initial stages of inquiries regarding events
Arrange meetings with clients to establish relationships and organize event details
Organize and maintain detailed files of previous and upcoming events
Direct and organize team members involved in event execution
Assist Food and Beverage team
Ensure event sheets are updated and forwarded to appropriate managers
Provide full day coordination of ceremonies, weddings, and public events including greeting hosts upon arrival
Perform other duties as assigned