Coordinator

The Department for Pastoral Ministries is dedicated to supporting the faith community through a variety of initiatives and programs designed to foster spiritual growth, community engagement, and effective pastoral care. This department plays a pivotal role within a larger ecclesiastical or diocesan structure and is responsible for organizing events, retreats, liturgies, trainings, and workshops that are essential to the spiritual development and education of its members. The organization prides itself on its commitment to collaborative efforts, inclusivity, and strategic planning, which advance the mission and vision of the Catholic Church in the communities it serves. It operates with a dedication to service, faith, and moral values, ensuring that its activities reflect the teachings and guidelines of the Church.

The Event Coordinator position, reporting directly to the Director of Events and Liturgies, is a full-time, non-exempt role with a standard work schedule from Monday through Friday, 8:30 am to 5:00 pm, though evenings and weekends may be required depending on event schedules. This grant-funded position extends through 2030 and plays an indispensable role in the planning, marketing, and coordination of diverse events and major pastoral initiatives. The role requires someone who is adept at managing multifaceted projects with strategic visions, ensuring that each event or liturgy aligns with the intended spiritual goals and practical outcomes.

In this capacity, the Event Coordinator will take primary responsibility for the rural grant initiatives running from 2025 to 2030. The coordinator will oversee planning, execution, and monitoring, ensuring alignment with the grant's vision and strategic objectives. Acting as a liaison with rural deanery leaders, the coordinator facilitates communication, follows up on key actions, and supports accountability measures. This role involves meticulous project management, including resource allocation, timeline development, and progress evaluation, which are critical to successful grant implementation.

Additionally, the coordinator will be instrumental in the development and execution of digital outreach and evangelization strategies tailored to rural communities. A strong familiarity with liturgical planning is crucial, including understanding liturgical components, rubrics, and norms, to support the design and implementation of worship aids and liturgical logistics effectively.

The position requires excellent leadership to guide cross-functional teams made up of volunteers, clergy, religious, and laity. Coordination extends to marketing efforts that encompass both digital and print collateral creation, requiring graphic design skills and collaboration with communications professionals. The Event Coordinator crafts detailed event and liturgy proposals, develops marketing plans in both English and Spanish, and manages logistical details to ensure seamless event execution.

The ideal candidate is detail-oriented, organized, self-motivated, and capable of managing multiple projects in a fast-paced environment while meeting deadlines. Proficiency with Microsoft Office, Adobe Creative Suite, content management systems like WordPress, and digital registration tools is required. Bilingual ability in English and Spanish is preferred to support diverse communities effectively.

This role also demands adherence to strict confidentiality regarding sensitive information and adherence to the organization's Code of Conduct and Faith and Moral Policy. The Event Coordinator is expected to maintain a solution-oriented approach, fostering teamwork, collaboration, and alignment with the department’s mission and vision.

Travel for the position involves primarily local travel, approximately 85 percent, with no overnight requirements. This position offers a unique opportunity to contribute significantly to pastoral and community development efforts with lasting impact through strategic event management and innovative outreach initiatives.