Convention/Events Project Coordinator

The Planet Group is a renowned staffing and recruitment agency that partners with top-tier companies across various industries to provide exceptional talent solutions. Known for matching skilled professionals with dynamic career opportunities, The Planet Group specializes in connecting candidates with roles that align with their expertise and career aspirations. Their collaborative approach ensures that both clients and candidates experience seamless and successful placements, making them a trusted name in the recruitment field.

We are currently seeking a Convention/Events Project Coordinator to join one of our esteemed global pharmaceutical clients. This is a hybrid role based in Mettawa, Illinois, requiring onsite presence from Tuesday through Thursday. The position offers a competitive hourly wage of $30 to $35.88, depending on experience, with W2 employment and benefits available. Initially contracted for six months, this role provides a valuable opportunity to contribute to high-impact conventions and events that drive the client’s business objectives.

As a Convention/Events Project Coordinator, you will play an integral role in managing the department’s budget tracker system, including maintaining the master calendar and partnering with various internal and external stakeholders. Your responsibilities will encompass overseeing financial processes related to conventions, managing vendor communications, and ensuring all financial tasks are executed efficiently. This role requires close collaboration with finance and purchasing teams to resolve invoice issues and prevent penalties.

In addition, you will be responsible for documenting key processes by shadowing current Convention Managers and providing tactical support on various projects, including sponsorship routing, ACR, and virtual booth setups. The position demands meticulous attention to detail and strong organizational skills to keep all convention-related information current and accessible. You will be expected to update and consolidate the master calendar regularly, enhancing its usability and overall presentation.

Successful candidates will have a bachelor’s degree, excellent communication skills, and proven project management experience. While convention experience and proficiency in Smartsheet coding are advantageous, the role’s core focus is on operational efficiency and process documentation. This position offers the chance to grow your expertise within a global pharmaceutical environment while contributing to complex, high-profile events and conventions that shape the company’s industry standing. With the hybrid work model, you enjoy the flexibility of partial remote work and the benefits of onsite collaboration, fostering both productivity and strong team relationships.