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Job Overview
Employment Type
Hourly
Compensation
Hourly
Exact $20.00
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Paid Time Off
flexible schedule
Remote work option
Professional development opportunities
collaborative culture
inclusive environment
Job Description
Collaborative for Children is a renowned non-profit organization based in Houston dedicated to transforming early childhood education to ensure every child is set up for lifelong success. Their mission focuses on championing young futures by creating an ecosystem of high-quality child care in communities that need it the most. They believe that a child's earliest years are critical in shaping future milestones such as school success, workforce readiness, and economic opportunity. Rooted in community and collaboration, this organization actively drives initiatives to strengthen the future labor force of Houston by promoting early childhood education programs that build curiosity, confidence, and... Show More
Job Requirements
- Community outreach coordinator with event planning experience, or rising college senior on a 3 or 4-year degree track, or graduate student in a degree program focused on event management, hospitality, or non-profit leadership
- Prior experience coordinating small and large events
- Knowledge of vendor coordination, budgeting, and event logistics
- Ability to manage multiple projects and competing deadlines
- Proficiency with Microsoft Office and digital communication tools
- Experience with CRM platforms such as Raiser’s Edge preferred
- Ability to work remotely in a hybrid environment
- Reliable personal transportation with a valid Texas Driver’s License and vehicle insurance
- Strong organizational, time management, and communication skills
- Comfort working with executives, stakeholders, and community partners
- Ability to adhere to venue policies, accessibility standards, and safety protocols
Job Qualifications
- Community outreach coordinator with event planning experience, or rising college senior on a 3 or 4-year degree track, or graduate student in a degree program focused on event management, hospitality, or non-profit leadership
- Demonstrated experience coordinating small and large special events
- Experience with vendor coordination, budgeting and event logistics
- High level organization, time-management, communication skills, and professionalism
- Ability to manage multiple projects and competing deadlines with attention to detail
- Personal polish and engaging interpersonal skills with comfort working with executives, stakeholders, and community partners
- Ability to work primarily remotely, independently and collaboratively in a hybrid team environment
- Prior experience using a CRM such as Raiser’s Edge or similar platform beneficial
- Intermediate proficiency with Microsoft Office software including Word, Excel, PowerPoint
- Experience with email, communications, and scheduling software such as Outlook
- Experience with digital platforms such as TEAMS, ZOOM desired
- Demonstrated use of generative AI tools such as Copilot or ChatGPT beneficial
- Must have reliable, personal transportation with a valid Texas Driver’s License and current vehicle insurance coverage
Job Duties
- Lead planning and execution of all event logistics for the Annual Luncheon, including pre-event preparation, day-of coordination, and post-event follow-up
- Provide support for additional special events such as donor gatherings, program celebrations, community-facing events, and board-related functions
- Conduct research and input related to event venue selection, AV and technical set-up, room layouts, catering arrangements, décor, and equipment rentals
- Develop and maintain production schedules, run-of-show documents, staffing plans and event timelines
- Coordinate with Volunteer Coordinator to staff events as needed
- Ensure compliance with venue policies, accessibility standards, and safety protocols
- Create, track, and manage detailed event budgets ensuring expenditures align with organizational expectations
- Solicit, review, and compare vendor bids and negotiate pricing when appropriate
- Prepare reconciliations for event expenses and support post-event financial reporting
- Coordinate with the Programs team to ensure mission-aligned event themes and interactive experiences
- Engage Marketing Communications regarding promotional timelines, event branding, scripts, talking points, and day-of media activities
- Partner with the Emergent Technology team on digital platforms such as registration systems, AV, and interactive event technology
- Communicate consistently with internal and external stakeholders to ensure clarity, alignment, and timely flow of event-related information
- Coordinate with Senior Executive Assistant to support guest-list management, seating arrangements, sponsorship tracking, donor and attendee engagement, registration and check-in processes, and post-event reporting and stewardship activities
- Maintain accurate event records and coordinate with Development Manager regarding updating donor records in Raiser’s Edge
- Collaborate with Marketing Communications Director and Senior Executive Assistant on proofreading event materials such as invitations, programs, signage, and digital content
- Support social media and email promotion efforts in alignment with organizational brand guidelines
- Co-host post-event debrief sessions with internal and external partners within a week following the Annual Luncheon and other relevant special events
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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