Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Exact $68,640.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Flexible Schedule
Employee Discounts
Job Description
The University of Redlands is a private university located in Redlands, California, known for its vibrant campus community and commitment to offering a well-rounded educational experience. The university fosters a welcoming and inclusive environment that values diversity, innovation, and continuous improvement across all departments and services. Within the university, the Advancement Department plays a pivotal role in strengthening connections between the institution and its stakeholders by organizing key events and conferences that enhance community engagement and promote the university's mission. The Conferences, Events and Film Manager position is a critical role within this department, focused on managing and supporting various... Show More
Job Requirements
- Bachelor's degree desired
- Three years of event planning or special events management experience
- Valid California Class C driver's license
- Good driving record verified by DMV printout
- Ability to work evenings and weekends as needed
- Strong organizational and communication skills
- Ability to handle multiple complex situations simultaneously
- Knowledge of ADA, alcohol, insurance, fire, and state laws
- Ability to train users on 25Live software
- High proficiency in Microsoft Office Suite
- Ability to work independently and in a team
- Adaptability to fast-paced changes
- Commitment to superior customer service
- Background check clearance
- Physical ability to perform job duties
Job Qualifications
- Bachelor's degree desired
- Three years of event planning, special events management, or related experience
- Valid California Class C driver's license with a good driving record required
- Thorough knowledge of event planning concepts and practices including design, organization, and production
- Excellent customer service and phone etiquette skills
- High proficiency with Microsoft Office Suite including Excel, Word, PowerPoint
- Experience with event management software such as 25Live
- Strong organizational and project management skills
- Effective communication skills both verbal and written
- Ability to work independently and as part of a team
- Knowledge of crowd management, safety protocols, security, and emergency procedures
- Ability to manage multiple priorities and respond calmly in crises
- Experience in training users on reservation systems
- Detail-oriented and able to meet established deadlines
- Adaptability in a fast-paced environment
Job Duties
- Manage event logistics and workflow in a timely manner to ensure all events are coordinated and reviewed for flawless execution
- Provide the initial contact for clients requesting use of campus facilities
- Research dates, times, locations, and equipment requests
- Meet with clients regarding event needs
- Handle external client agreements, contracts, certificates of insurance, invoicing, and payments in collaboration with Conference and Events team
- Maintain thorough knowledge of campus and community activities to provide accurate information
- Serve as onsite contact for film companies during pre-production, production, and postproduction
- Work closely with clients to plan logistics and timing of events
- Coordinate housing, event, food service, and other details for summer conferences
- Organize events in 25Live Software for clear communication
- Train university members on using 25Live for reservations
- Create, produce, and update facility diagrams for planning
- Coordinate with catering and other service departments to ensure equipment, food, linens, and rentals are properly managed
- Serve as on-campus contact when externals are present for events
- Ensure compliance with ADA, alcohol, insurance, fire, and state laws related to event management
- Adhere to all safety and housekeeping policies and procedures
- Exhibit care in gathering details and leveraging resources for event success
- Provide superior customer service and represent the department and university positively
- Perform other duties and special projects as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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