Conferences & Events Coordinator

The University of Redlands is a well-established institution known for its commitment to academic excellence and community engagement. Located in California, the University offers a vibrant campus environment where students, faculty, and staff collaborate to achieve educational and organizational goals. Within the University, the Conferences & Events department plays a crucial role in facilitating a wide range of events, conferences, and functions that support campus life and the broader community. This department is responsible for managing logistics, coordinating services, and ensuring smooth execution of events that range from academic conferences to student activities and external client gatherings.

The Conferences & Events Coordinator position is a full-time, non-exempt role requiring a dedicated professional with a passion for event planning and coordination. The position is salaried at a range of $19.12 per hour and involves working 40 hours per week. This role is housed within the Conferences & Events department under the Administration division and reports directly to the Associate Director of Conferences & Events. The Coordinator serves as a vital liaison between clients—which include University departments, students, and external stakeholders—and various service providers such as Facilities Management, Catering, and Audio Visual teams. This ensures that each event is executed flawlessly, meeting the unique needs and expectations of clients.

Key responsibilities for this role include acting as a one-stop resource for comprehensive event planning and execution throughout the University. The Coordinator uses systems like 25Live for online reservations and event communications, manages facility layouts through detailed diagrams, and oversees the setup, breakdown, and security of event spaces. This individual is often required to provide hands-on support during events, including instructing students on setup procedures and managing equipment transport and facility access. Flexibility to work evenings, weekends, and occasionally on call, from Tuesday to Sunday, is essential due to the dynamic nature of event schedules.

The role requires not only operational excellence but also a strong customer service mindset, excellent organizational skills, and the ability to manage multiple complex tasks under pressure. Candidates must have experience in event planning, the ability to communicate effectively with diverse populations, and proficiency with computer applications including Microsoft Office. The position also involves physical duties such as lifting equipment and adapting to varied working environments, both indoors and outdoors.

This role offers the opportunity to work in a vibrant academic community, develop professional event management skills, and contribute to the successful delivery of memorable events on campus. The University encourages applications from members of underrepresented groups and is committed to equal opportunity employment. The hiring process includes a background check and a driver's license verification, emphasizing the University’s commitment to safety and compliance. Overall, this position is ideal for candidates seeking a dynamic, community-focused career in event coordination within a respected educational institution.