Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Wellness Plan
Life insurance
Disability insurance
flexible spending accounts
401(k) Plan
Profit sharing
Paid Time Off
Job Description
King & Spalding is a prominent global law firm renowned for its commitment to excellence, innovation, and the seamless delivery of legal services. Established as a leader in the legal sector, the firm leverages advanced technology and the expertise of its exceptional talent pool to cater to the complex needs of its diverse clientele. With a dynamic and fast-paced legal environment, King & Spalding continues to uphold a culture of professionalism and high standards across all its offices worldwide. The firm’s workforce includes over 2,500 lawyers and business professionals operating globally, reflecting its robust presence and influence in the legal industry. King & Spalding is deeply committed to fostering an inclusive work environment that adheres strictly to equal employment opportunity laws, ensuring nondiscrimination on any basis including race, color, religion, sex, and more.
The Conference Center Supervisor plays a critical role in maintaining the smooth operation of the firm's front office, acting as the first point of contact for clients, visitors, and staff. This position requires a high degree of professionalism and discretion, reflective of the sensitive and confidential nature of the legal environment. The supervisor ensures that every interaction mirrors the firm’s core values and high standards. Responsibilities include managing and coordinating all firm-sponsored and client-related events held at the Conference Center, guaranteeing the readiness, cleanliness, and orderliness of conference rooms, and working closely with the facilities and office services departments to organize room setups and coordinate with audiovisual and catering staff. This role demands excellent organizational skills, the capability to oversee multiple projects and events simultaneously, and strong communication skills to serve effectively as a liaison with clients, vendors, and internal departments.
In addition to event coordination, the Conference Center Supervisor is responsible for tracking event-related expenses and reporting attendance statistics for firm-sponsored events. The role also involves managing relationships with the firm's food service provider and being a consistent presence at the business center to address inquiries and unexpected meeting needs. The position requires providing backup support for the Conference Center Manager as needed and handling vendor coordination to ensure smooth operations for all events. The role is highly detail-oriented and requires discretion when dealing with sensitive information. Candidates with experience in food service operations, supervisory experience, and proficiency with computer applications will thrive in this position. The firm offers a generous compensation package, including bonuses and raises based on merit, along with a comprehensive benefits program including health and wellness plans, life and disability insurance, flexible spending accounts, 401(k) plans, profit sharing, and paid time off. This position occasionally demands flexibility for long workdays, weekends, and heavy workload periods, emphasizing the need for a dedicated and resilient professional committed to supporting the firm’s operational excellence.
The Conference Center Supervisor plays a critical role in maintaining the smooth operation of the firm's front office, acting as the first point of contact for clients, visitors, and staff. This position requires a high degree of professionalism and discretion, reflective of the sensitive and confidential nature of the legal environment. The supervisor ensures that every interaction mirrors the firm’s core values and high standards. Responsibilities include managing and coordinating all firm-sponsored and client-related events held at the Conference Center, guaranteeing the readiness, cleanliness, and orderliness of conference rooms, and working closely with the facilities and office services departments to organize room setups and coordinate with audiovisual and catering staff. This role demands excellent organizational skills, the capability to oversee multiple projects and events simultaneously, and strong communication skills to serve effectively as a liaison with clients, vendors, and internal departments.
In addition to event coordination, the Conference Center Supervisor is responsible for tracking event-related expenses and reporting attendance statistics for firm-sponsored events. The role also involves managing relationships with the firm's food service provider and being a consistent presence at the business center to address inquiries and unexpected meeting needs. The position requires providing backup support for the Conference Center Manager as needed and handling vendor coordination to ensure smooth operations for all events. The role is highly detail-oriented and requires discretion when dealing with sensitive information. Candidates with experience in food service operations, supervisory experience, and proficiency with computer applications will thrive in this position. The firm offers a generous compensation package, including bonuses and raises based on merit, along with a comprehensive benefits program including health and wellness plans, life and disability insurance, flexible spending accounts, 401(k) plans, profit sharing, and paid time off. This position occasionally demands flexibility for long workdays, weekends, and heavy workload periods, emphasizing the need for a dedicated and resilient professional committed to supporting the firm’s operational excellence.
Job Requirements
- Must be flexible during heavy workload periods
- Willingness to work occasional long days, flexible lunch hours, and weekends
- High school diploma or equivalent required
- Prior supervisory or team-lead experience
- Experience with food service operations
- Proficiency in computer applications
- Ability to maintain composure and confidentiality
- Strong communication and organizational skills
Job Qualifications
- High school diploma or equivalent required
- Bachelor’s degree preferred
- Knowledge and experience with food service operations and best practices
- Prior supervisory or team-lead experience required
- Creative, organized, and detail oriented with excellent communication skills
- Ability to handle sensitive information with confidentiality and discretion
- Proficiency with common computer applications including databases and word processing
- Ability to manage multiple projects and events simultaneously with professionalism
- Strong diplomacy skills and knowledge of business etiquette and social standards
Job Duties
- Coordinate all firm-sponsored and client-related events for the Conference Center
- Maintain orderliness, cleanliness, and required supplies in all conference rooms
- Collaborate with Facilities and Office Services Departments to arrange room setups
- Coordinate with audiovisual technical staff for video teleconferencing needs
- Serve as on-site contact for outside groups and clients during functions
- Track expenses related to each event with the Conference Center Manager
- Report attendance and participation statistics for firm-sponsored events
- Liaise with the firm's food service provider for catering needs
- Maintain presence in the business center to respond to inquiries and unanticipated meeting needs
- Provide backup coverage to the Conference Center Manager and escalate issues as necessary
- Coordinate with outside vendors to ensure proper forms and logistics
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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