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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $60,000.00 - $70,000.00
Work Schedule
Standard Hours
Benefits
Paid Time Off
Medical
Dental
Vision care
401(k)
Health club discounts
discretionary bonus
Job Description
The hiring organization is a prestigious corporate firm located in New York City that operates a sophisticated Conference Center designed to accommodate a wide range of meetings, events, and special functions. This firm prides itself on delivering exceptional client service and maintaining a professional, welcoming environment for all its visitors and conference users. Within the corporate world, efficient coordination and smooth execution of meetings and events are crucial, which is why the Conference Center Coordinator position is vital to the ongoing success and reputation of this organization. The company operates during standard business hours, providing a structured work schedule while... Show More
Job Requirements
- High school diploma or equivalent
- 3+ years of reception, hospitality or event planning experience in corporate environment
- proficient in Rendezvous or comparable booking software
- knowledge of MyKastle or comparable visitor management solution
- knowledge of Microsoft Office
- ability to use Visio software preferred
- proficiency with Cisco phones
- excellent oral and written communication skills
- strong organizational and time management skills
- ability to work independently and prioritize multiple tasks
- punctual and dependable
- able to handle confidential information with discretion
- availability to work overtime as required
Job Qualifications
- High school diploma or equivalent required
- college degree strongly preferred
- preferably 3+ years of reception, hospitality and event planning experience in a corporate environment
- excellent oral and written communication skills
- strong organizational, project and time management skills
- proficiency in Rendezvous or comparable booking software
- knowledge of MyKastle or comparable visitor management solution
- knowledge of Microsoft Office
- proficiency in Visio software a plus
- proficient in use of Cisco phones
- effective communication with lawyers, staff and employees of all levels to implement successful events
- excellent organizational and administrative skills with ability to prioritize multiple tasks
- maintains a pleasant and professional demeanor, willing to take ownership and responsibility
- works well under pressure with little supervision
- punctual, dependable and dedicated to operational excellence
- discreet, ethical and committed to confidentiality
- able to work independently, meet multiple deadlines and adapt to change
- availability to work overtime as needed
Job Duties
- Reserve conference rooms and spaces and liaise with other departments to ensure all needs are met
- coordinate all conference and meeting needs including catering, signage, materials, floor plans, room setup, speaker arrangements, registration table setups, and audio-visual requirements
- communicate directly with clients before, during and after their events, maintaining positive relationships and responding to inquiries and requests promptly
- handle numerous phone calls and emails with new booking requests and changes efficiently
- accurately enter all event information into Rendezvous software to ensure all staff have access to client and event details
- create floor plans and layouts using Visio software in a timely and efficient manner
- provide on-site support including creating name tags and table tents, copying and printing, coat check, setting out materials and signage, greeting, directing and escorting clients
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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