Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
mentorship
Internal referral program
Job Description
Parker Poe is a distinguished law firm with a rich history spanning over a century, representing some of the Southeast's largest companies and local governments. The firm prides itself on being a close-knit community where individuals are valued not only for their professional expertise but also for their unique personal qualities. This culture fosters an environment where mentorship and professional development happen organically, and internal referrals are a natural part of the growth process. Parker Poe is committed to delivering sophisticated legal services while maintaining a strong dedication to giving back to the communities they serve, making it an ideal workplace for those who value both excellence and social responsibility.
The role of Conference Center Coordinator at Parker Poe is a vital administrative position within the organization, designed for someone who thrives in a fast-paced, client-focused environment. This non-exempt, in-office role requires an individual who can seamlessly manage the hospitality and event coordination duties of the office, ensuring that all events and meetings run smoothly and that guests receive a positive and professional experience. Reporting directly to the Office Administrator, the Conference Center Coordinator plays a key role in supporting the operational needs of the firm’s events and day-to-day functions.
This position demands excellent organizational skills and a proactive approach, as the coordinator will oversee the scheduling and management of the office's conference rooms, coordinate hospitality services, and handle various administrative tasks. The Conference Center Coordinator is also responsible for assisting in the preparation for visiting attorneys and staff, providing concierge services such as printing, Wi-Fi access, transportation arrangements, and supporting dinner meetings and after-hours functions. Technical skills are essential for setting up audiovisual equipment for meetings as needed, while maintaining an inventory of supplies and collaborating closely with other administrative personnel.
In addition to the core responsibilities, the role involves backing up mail and print/copy duties and providing administrative assistance across multiple departments when required. The position requires flexibility, the ability to multitask, and a strong customer service orientation to ensure that both internal and external clients receive the best possible support. Working 40 hours per week, the Conference Center Coordinator must be prepared to occasionally work additional hours or overtime to meet the demands of special events or peak business periods.
This job offers an excellent opportunity for individuals looking to join a respected law firm with a supportive work environment focused on collaboration and professional growth. Parker Poe values diversity and inclusion, ensuring a workplace where all employees are treated with respect and their contributions are recognized. For those seeking a role that combines administrative expertise with client interaction and event coordination in a prestigious legal setting, the Conference Center Coordinator position provides both challenge and opportunity.
The role of Conference Center Coordinator at Parker Poe is a vital administrative position within the organization, designed for someone who thrives in a fast-paced, client-focused environment. This non-exempt, in-office role requires an individual who can seamlessly manage the hospitality and event coordination duties of the office, ensuring that all events and meetings run smoothly and that guests receive a positive and professional experience. Reporting directly to the Office Administrator, the Conference Center Coordinator plays a key role in supporting the operational needs of the firm’s events and day-to-day functions.
This position demands excellent organizational skills and a proactive approach, as the coordinator will oversee the scheduling and management of the office's conference rooms, coordinate hospitality services, and handle various administrative tasks. The Conference Center Coordinator is also responsible for assisting in the preparation for visiting attorneys and staff, providing concierge services such as printing, Wi-Fi access, transportation arrangements, and supporting dinner meetings and after-hours functions. Technical skills are essential for setting up audiovisual equipment for meetings as needed, while maintaining an inventory of supplies and collaborating closely with other administrative personnel.
In addition to the core responsibilities, the role involves backing up mail and print/copy duties and providing administrative assistance across multiple departments when required. The position requires flexibility, the ability to multitask, and a strong customer service orientation to ensure that both internal and external clients receive the best possible support. Working 40 hours per week, the Conference Center Coordinator must be prepared to occasionally work additional hours or overtime to meet the demands of special events or peak business periods.
This job offers an excellent opportunity for individuals looking to join a respected law firm with a supportive work environment focused on collaboration and professional growth. Parker Poe values diversity and inclusion, ensuring a workplace where all employees are treated with respect and their contributions are recognized. For those seeking a role that combines administrative expertise with client interaction and event coordination in a prestigious legal setting, the Conference Center Coordinator position provides both challenge and opportunity.
Job Requirements
- Minimum of two years of administrative support or legal industry experience or equivalent combination of education and experience
- Excellent customer service and communication skills
- Possess basic proficiency in Microsoft Word Excel and Outlook
- Ability to handle multiple tasks simultaneously in a fast-paced environment and use resources efficiently
- Familiarity with basic office equipment and procedures
- Ability to bend stoop and lift up to 25 pounds and move tables chairs and equipment
Job Qualifications
- Minimum of two years of administrative support or legal industry experience or equivalent combination of education and experience
- Bachelor’s degree preferred
- Excellent customer service and communication skills
- Basic proficiency in Microsoft Word Excel and Outlook
- Ability to handle multiple tasks simultaneously in a fast-paced environment
- Familiarity with basic office equipment and procedures
- Ability to bend stoop and lift up to 25 pounds and move tables chairs and equipment
Job Duties
- Oversee and coordinate the activities of the office conference rooms including scheduling providing hospitality to guests managing inventory
- Prepare office for visiting attorneys and staff
- Collaborate with the Office Coordinator on administrative tasks
- Provide concierge services such as printing Wi-Fi transportation arrangements and general needs for clients visitors dinner meetings and after-hours functions
- Coordinate and assemble audiovisual equipment for meetings as needed
- Assist with departments on in-house events and gatherings as they arise
- Serve as backup and assist with mail and print/copy duties as needed
- Provide additional administrative assistance to multiple departments when needed
- Perform other duties as assigned by the Office Administrator or attorneys
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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