Conference Center Coordinator

Cincinnati, OH, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $39,300.00 - $65,200.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Retirement Plan

Paid Time Off

Professional development opportunities

Mentorship programs

inclusive work environment

employee wellness initiatives

Job Description

Taft Stettinius & Hollister LLP is a well-established law firm known for its collaborative and fast-paced work environment. With a strong emphasis on client service, the firm prioritizes exceptional legal work and community involvement. Taft believes that success is measured by more than just billable hours, fostering a holistic approach to professional and personal development. The firm is committed to diversity, inclusion, and the well-being of its attorneys and staff, making it a supportive place to build a meaningful and long-term career. Taft integrates inclusion deeply into its culture, attracting dynamic, innovative thinkers who contribute varied perspectives and solutions.

The role of Conference Center Coordinator at Taft’s Cincinnati office is pivotal in supporting the firm’s client-first philosophy. This position requires a professional who can serve as the primary contact for clients scheduling meetings and events in Taft's conference centers. The coordinator will work closely with clients to understand their goals, requirements, and expectations, ensuring that every detail of the event is meticulously planned and executed. Responsibilities include managing scheduling software, coordinating with IT for audiovisual needs, arranging food and beverage services, and supporting after-hours events. The role also involves organizing large-scale internal events and liaising with different departments to ensure seamless execution.

A successful Conference Center Coordinator at Taft must demonstrate high professionalism, excellent interpersonal skills, and strong self-management capabilities. The candidate should possess a keen attention to detail, an ability to multitask, and the flexibility to adapt to changing demands. Prior experience in a professional services setting, familiarity with common office software, and a proactive, problem-solving approach are highly valued. This role is suitable for someone who thrives in a team-oriented environment and is committed to delivering exceptional client experiences. Though the job overview does not specify a salary, it is a full-time position offering opportunities for professional growth within a reputable firm that values mentorship and employee well-being.

Job Requirements

High school diploma or GED required
Minimum of two years of experience in a related role preferably within a professional services firm
Proficiency in Microsoft Word, PowerPoint, and Outlook
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Ability to manage multiple tasks and meet deadlines
Dependability and flexibility
Professional demeanor and personal effectiveness

Job Qualifications

High school diploma or GED
Two years of related experience in a professional services firm
Experience working in Word, PowerPoint and Outlook
Strong interpersonal skills
Excellent organizational and problem-solving abilities
Ability to multitask and work under pressure
Effective communication skills

Job Duties

Act as first point of contact for client looking to schedule meetings and events in Taft’s conference centers
Partner with clients to understand goals, requirements, and expectations for each event
Manage Maptician for client and community activity requests
Coordinate with IT to set up video conferencing and audio needs, communicate with Office Services team for timely meeting setups and breakdowns
Submit event receipts and invoices via LMS for processing
Order and coordinate food and beverage for client meetings and events as needed
Coordinate staffing for after-hours events
Plan and execute large-scale internal events such as Office Holiday Party, Administrative Professionals week, Taft Family Day
Work with the Operations, Business Development, and Professional Development Teams to coordinate smaller internal events including in-office I&O activities
Liaise with practice group leaders and legal assistants in coordination of teambuilding events and provide support as needed
Maintain inventory for both conference centers
Assist with hospitality tasks such as backup reception coverage, stocking conference rooms, and placing maintenance requests through Commercial Café
Perform miscellaneous administrative support duties as needed