Conference Assistant

Duvera's client is a prestigious global law firm based in Houston, Texas, renowned for its commitment to excellence and client service across multiple legal disciplines worldwide. As an established leader in the legal industry, this firm offers a dynamic and professional working environment supported by a robust infrastructure that includes a state-of-the-art corporate conference center. The firm embodies a culture of collaboration, inclusivity, and innovation, fostering growth and development opportunities for its team members. The work setting is designed to encourage teamwork and deliver seamless service to both internal and external stakeholders, ensuring that all aspects of client and guest experiences are handled with the utmost professionalism and attention to detail.

They are currently seeking a Conference Center & Hospitality Assistant to join their Houston office on a full-time, 100% on-site basis. This hands-on role is vital to supporting the daily operations of the corporate conference center, where a high level of hospitality and coordination is essential. The assistant will work closely with the Conference Center Coordinator to ensure that meetings and events run smoothly, with a focus on delivering exceptional hospitality services and maintaining high standards in food and beverage offerings. This position requires someone who is service-driven, proactive, and able to manage multiple priorities efficiently in a fast-paced environment. Additionally, the role includes providing backup support to the Reception team when necessary, showcasing the importance of versatility and teamwork within the organization.

The Conference Center & Hospitality Assistant will be instrumental in conducting daily walkthroughs of conference rooms, coffee stations, and meeting spaces to ensure they are immaculate, well-stocked, and fully prepared for guests. This role involves hands-on support with catering setups, room configurations, and maintaining inventories for catering supplies and coffee items. Partnering with external vendors and the catering team to coordinate orders and ensure timely delivery during meetings and events is a key component of the job. The assistant will also collaborate with internal departments such as IT, Facilities, and Office Services to resolve any service needs, ensuring a seamless experience for meeting hosts and attendees.

Furthermore, the assistant will manage the room scheduling system to assign spaces and confirm meeting details, review daily guest lists to accommodate special requests, and handle additional administrative and hospitality tasks as assigned. This position is suited for candidates with a background in catering, hospitality, or restaurant operations, where customer service skills and the ability to thrive under pressure are paramount. While experience in conference center environments or law firms is advantageous, it is not mandatory. The ideal candidate is polished, professional, and genuinely committed to upholding the firm’s standard of guest experience.

This role offers the opportunity to be part of one of Houston’s leading law firms, with a supportive team and excellent employee benefits including health insurance, paid parking, cell phone subsidy, 401(k), pension plan, and profit sharing. The regular work hours are from 8:30 AM to 5:30 PM with occasional flexibility for overtime, reflecting the organization's commitment to work-life balance while meeting business needs. Overall, this position represents an exciting opportunity for hospitality professionals seeking to leverage their skills in a prestigious corporate setting and contribute to a first-class meeting and event environment.