Conference & Event Services Summer Assistant - Bowen-Thompson Student Union

Bowling Green State University (BGSU) is a prominent public research university known for its commitment to academic excellence, innovation, and community engagement. Located in Bowling Green, Ohio, BGSU offers a range of undergraduate, graduate, and doctoral programs across diverse fields of study. The university prides itself on fostering an inclusive and supportive learning environment, with a strong emphasis on personal growth, professional development, and experiential learning. BGSU values diversity and is dedicated to maintaining an employment and educational environment free from discrimination and harassment. The university’s Conference & Event Services department plays a vital role in facilitating various events and conferences hosted on campus, ensuring seamless coordination and exceptional service for all participants.

The Conference & Event Services Summer Assistant position at Bowling Green State University is a dynamic, seasonal role designed to support the planning, preparation, and execution of summer events and conferences held on campus. This part-time role offers flexible hours ranging from 10 to 28 hours per week, including day shifts, evenings, and weekends, primarily during June and July, with occasional opportunities to work additional hours as needed. The position is temporary and concludes the day before the first day of Fall classes in August. In this role, the assistant acts as an on-site representative of Conference & Event Services, directly assisting clients before and during events to ensure all expectations regarding food and beverage, setup, audiovisual equipment, and staffing are met. The role requires a proactive approach to handling client needs, addressing any issues promptly, and maintaining a customer-focused attitude throughout the event lifecycle.

Key responsibilities include performing general office duties such as creating and updating spreadsheets, answering calls and emails, coordinating event details between clients and various campus partners, and preparing event materials such as signage, name badges, and conference packets. The assistant may also be involved in supporting the reservation process for event spaces managed by Conference & Event Services, providing front desk assistance, managing accounting and registration services, and assisting with guest relations as necessary. This position requires excellent interpersonal and communication skills, strong attention to detail, and the ability to problem solve effectively. A robust work ethic is essential, as the assistant must be dependable, flexible, and capable of working both independently and collaboratively within a team environment.

Physical requirements include the ability to lift up to 25 pounds and stand for extended periods. Training will commence during the later weeks of the Spring semester in preparation for summer duties. Successful candidates will benefit from gaining valuable experience in event management, customer service, and administrative support within a reputable university setting, fostering skills that are transferable to a variety of professional fields. This opportunity is ideal for individuals seeking to engage in meaningful work during the summer months while contributing to the success of campus events and conferences at Bowling Green State University.