Conference & Event Sales Coordinator (m/w/d)

Hilton Munich Airport is a premier 5-star airport hotel located conveniently between Terminal 1 and Terminal 2 of Munich Airport, offering guests the perfect blend of urban sophistication and alpine charm. As a distinguished establishment within the hospitality industry, Hilton Munich Airport prides itself on delivering modern Bavarian hospitality combined with the luxury and comfort expected from a flagship Hilton property. The hotel features a large and versatile event space with more than 30 naturally lit function rooms including a grand ballroom, making it ideal for hosting a variety of meetings and events. With 550 elegantly styled rooms and suites designed to the highest standards, the hotel caters to the needs of business travelers, tourists, and event attendees alike. It is a place where the city meets the mountains, bringing together diverse guests and flavors from across the world.

This role is centered around the group and events department where you will play a pivotal part in managing requests ranging from small to medium-sized events. As the event coordinator and planner, you will be responsible for the preparation of offers, consultations, and detailed planning alongside customers. The position further involves creating and negotiating contracts, managing advance payments, and producing group and function sheets. You will also oversee invoice finalization and carry out hotel presentations for guests. Building and maintaining customer relationships will be essential, along with general administrative duties and supporting various reports and internal systems such as Delphi and FDC. This role also involves assisting in smaller projects as well as onboarding new employees, ensuring smooth team operations. Coordination and communication with external partners will be part of daily tasks. Through these responsibilities, you will contribute directly to Hilton’s mission of providing outstanding and warm hospitality experiences for every guest, leveraging the unique charm of this airport hotel.