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Job Overview
Employment Type
Temporary
Full-time
Compensation
Salary
Range $82,650.00 - $101,690.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Retirement Plan
Paid Time Off
Tuition Reimbursement
wellness programs
Commuter Benefits
Employee Discounts
Job Description
Stanford Graduate School of Business (GSB) is a world-renowned institution recognized globally for its immersive and innovative management programs. Known for pushing the boundaries of knowledge through cutting-edge faculty research, GSB provides transformative leadership experiences that foster the development of innovative, principled, and insightful leaders. These leaders are equipped to change lives, transform organizations, and impact the world positively. The school offers a diverse portfolio of entrepreneurial and non-degree programs, all designed to deliver global impact and advance the frontiers of business education. As part of the prestigious Stanford University located in California, the GSB campus covers 19.5 acres and... Show More
Job Requirements
- Bachelor’s degree and three years of relevant experience or a combination of education and relevant experience
- Demonstrated success in leading event project teams, venue management, developing budgets, and meeting budget goals
- Excellent project management skills and ability to manage complex timelines and multiple projects
- Proficient in managing Zoom meetings and webinars or willingness to learn
- Ability to work both independently and as part of a team
- Excellent interpersonal, communication, time management, and customer service skills
- Must be well organized and detail oriented
- Exceptional hospitality and customer service skills with the ability to cultivate partnerships
- Demonstrated high level of confidence in making strategic decisions, using good judgment, and innovative and creative problem-solving skills
- Knowledge of Microsoft Office suite, cloud applications such as Google Workspace, Eventbrite
- Willingness to learn department reservation system and other applications
- Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers
- Ability to work occasional evenings and weekends
- This is a fully onsite position with the potential to work remote one day per week
- Stanford experience preferred
Job Qualifications
- Bachelor’s degree
- Three years of relevant experience or combination of education and relevant experience
- Demonstrated success in leading event project teams
- Experience in venue management
- Experience in developing and managing budgets
- Excellent project management skills
- Ability to manage complex timelines and multiple projects
- Proficient or willingness to learn Zoom meetings and webinars
- Strong interpersonal, communication, and customer service skills
- Well organized and detail oriented
- Exceptional hospitality and customer service capabilities
- High level of confidence in decision-making
- Innovative and creative problem-solving skills
- Knowledge of Microsoft Office, Google Workspace, Eventbrite
- Ability to collaborate across diverse groups
- Ability to work occasional evenings and weekends
- Willingness to work primarily onsite with one day remote
Job Duties
- Serve as project leader on specific events, overseeing all aspects and coordinating event logistics such as AV, equipment/furnishings, registration, catering, managing vendors
- Provide on-site event management and support
- Initiate and lead meetings with stakeholders to define event scope, format, budgets, and review progress
- Responsible for budget planning and management, venue management, and equipment and facilities management
- Manage venue scheduling, including strategies for reservation requests, calendar conflicts and venue usage
- Utilize and maintain complex venue reservation systems and event planning software
- Inspect event facilities to ensure compliance with event needs and create specialized floor plans and coordinate event setup and take down
- Oversee registration strategy and logistics
- Build and maintain relationships with internal and external partners
- Procure and coordinate vendor services
- Research and provide recommendations to optimize event locations
- Investigate and report complaints regarding events including customer service and staff issues
- Inspect event facilities for maintenance, janitorial and fire safety issues and enforce safety regulations
- Provide support for virtual and hybrid events
- Communicate with visiting entities such as speakers and program participants
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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