Concierge/Receptionist

Providence, RI, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Day Shifts

Benefits

Paid Time Off

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Flexible spending account

Life insurance

Job Description

The hiring establishment is a dynamic organization based in East Providence, Rhode Island, committed to fostering a welcoming and productive workplace environment. This company values energy, creativity, enthusiasm, and a strong dedication to serving clients, co-workers, and the local community. They operate a vibrant and collaborative headquarters where the Concierge/Receptionist will be a visible and integral part of daily operations, ensuring smooth and efficient functioning of the workplace. This is an on-site, full-time position working Monday through Friday, 8:30 a.m. to 5:00 p.m., designed for someone seeking a long-term, stable role where they can contribute significantly to the team and... Show More

Job Requirements

Experience in reception hospitality or office coordination
High school diploma
Strong organizational and multitasking skills
Clear friendly and professional communication skills
Confidence using Microsoft Office Google Workspace and office technology
Must be able to lift 10-20 pounds frequently and up to 50 pounds occasionally with assistance
This is an on-site position Monday through Friday from 8:30am to 5:00pm
Must have a positive steady presence that contributes to team morale

Job Qualifications

Experience in reception hospitality or office coordination
High school diploma additional training or education preferred
Strong organizational and multitasking skills
Clear friendly and professional communication skills
Confidence using Microsoft Office Google Workspace and office technology
A positive steady presence that contributes to team morale

Job Duties

Greet and assist visitors clients and adventurists with a warm professional demeanor
Maintain a polished welcoming reception area
Answer and direct incoming phone calls and general inquiry email promptly and accurately
Ensure conference rooms and shared spaces are set up reset for meetings
Maintain plants and shared areas with care and consistency
Manage daily office opening and closing tasks such as lights monitors general readiness
Handle incoming and outgoing mail and deliveries including FedEx USPS UPS
Maintain supply closets and reorder materials as needed such as WB Mason Amazon etc
Assist with scheduling and calendar coordination
Perform administrative tasks including data entry and reconciliation of purchase orders
Coordinate catering refreshments and presentation for internal meetings and events
Ensure kitchen and client kitchen areas remain clean stocked and organized
Monitor food and beverage inventory restock weekly items and research cost-effective purchasing options
Address day to day issues efficiently and professionally
Identify recurring challenges and propose practical improvements
Balance desk coverage with operational tasks through thoughtful time management
Adapt to shifting priorities while maintaining composure and professionalism

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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