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Job Overview
Employment Type
Part-time
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional Development
flexible scheduling
Job Description
Barnes & Thornburg is a nationally recognized law firm known for its commitment to providing exemplary legal services across a broad range of practice areas. With offices located throughout the United States, including a significant presence in Indianapolis, the firm prides itself on fostering a professional and welcoming environment for both its clients and employees. Barnes & Thornburg is dedicated to excellence, diversity, and integrity, making it an employer of choice within the legal industry.
The role available is for a part-time concierge position at the Indianapolis office, offering up to twenty hours per week. This role is essential i... Show More
The role available is for a part-time concierge position at the Indianapolis office, offering up to twenty hours per week. This role is essential i... Show More
Job Requirements
- High school diploma or equivalent
- six months to one year of relevant job experience in a professional services environment
- ability to operate multi-line phone and voicemail systems
- good interpersonal skills with courteous communication
- ability to manage multiple tasks with minimal supervision
- availability to work between Monday and Friday, 7:30 AM to 5:30 PM
- professional appearance and adherence to dress code
- ability to maintain confidentiality of sensitive information
Job Qualifications
- Ability to read and write at a high school level
- six months to one year of experience in a professional services office
- knowledge of office policies and procedures
- ability to operate telephone console systems
- coursework in typing or equivalent to convert rough drafts to final typed documents
- strong interpersonal and communication skills
- ability to handle high volume phone calls with mental effort
- capable of managing visitors and mail packages efficiently
- flexibility to work irregular hours or more than 40 hours per week occasionally
Job Duties
- Receive and direct calls from clients, vendors, and deliveries according to firm policies
- operate multi-line phone system managing incoming, outgoing, and internal calls and voicemails
- greet clients and visitors ensuring proper access clearance and routing
- offer beverages to guests and check meeting room schedules for appropriate setup
- escort guests to their destinations within the office including Conference Center and Event Hall
- manage guest requests by arranging services or connecting with appropriate parties
- perform daily checks and maintain kitchens, conference rooms, and office supplies ensuring items are stocked and in working order
- schedule conference room use and coordinate setups, catering, and AV needs
- assist with conference room setups including drink and meal service, seating arrangements, and AV requirements
- maintain contact information for parking, catering, hotels, transportation, and events in the Indianapolis area
- assist attorneys, paralegals, and staff with mailings and administrative projects
- maintain professional appearance and adhere to dress code
- perform additional duties as assigned
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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