Job Overview

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Employment Type

Full-time
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Compensation

Hourly
Range $17.00 - $20.00
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Work Schedule

Standard Hours
Day Shifts
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Benefits

competitive compensation
Paid vacation
sick days
Holidays
Floating holiday
Medical Coverage
dental coverage
vision coverage
Disability Coverage
Apartment discount program
Recognition and service awards program
Educational Assistance Program
Employee assistance program
401K Plan with employer match

Job Description

Carter-Haston is a reputable property management company known for its strong commitment to creating a culture centered around caring for people. The company values positive relationships, integrity, and responsiveness, which serve as the foundation for its success in managing residential communities. Their team adheres to a management approach based on the core principles of the 5 Basics and 5 Ps, ensuring excellence in property management. This approach highlights the company’s dedication to community appearance, intentional presentation, exceptional homes, prompt service, and resident satisfaction. Carter-Haston is also committed to fostering a positive work environment by emphasizing personality, purpose, passion, preparation, and participation among its staff. As an Equal Opportunity Employer and a Drug-Free Workplace that complies with ADA regulations, Carter-Haston promotes inclusivity and safety for all its employees.

The Front Desk Representative role at Carter-Haston is essential for maintaining excellent customer service and smooth community operations. This position involves serving as the first point of contact for residents, prospects, vendors, and visitors, greeting them warmly, and addressing their needs promptly. The representative assists residents with moves in and out, educating them on community policies, managing reservations for amenities and guest suites, and overseeing the distribution of packages and dry cleaning services. Maintaining an organized and welcoming front desk area is critical, as it reflects the community's standards. Additional responsibilities include coordinating with neighborhood organizations, managing communication via phone, handling parking pass distribution, and monitoring community compliance with safety and learning requirements. This role requires flexibility to multi-task in a fast-paced environment, provide clear communication, and uphold a professional appearance and attitude at all times. The Front Desk Representative plays a key role in enhancing resident satisfaction by ensuring that community members feel welcomed, informed, and well-supported. Carter-Haston offers a comprehensive benefits package reflecting the company’s dedication to employee well-being. This includes competitive pay, paid time off, medical and dental benefits, educational assistance, and opportunities for recognition and growth, making it an attractive workplace for hospitality and property management professionals seeking a rewarding career.

Job Requirements

  • High school diploma or equivalent
  • Ability to handle multiple tasks efficiently
  • Excellent interpersonal skills
  • Strong organizational skills
  • Basic knowledge of property management software preferred
  • Availability to work various shifts including weekends and holidays
  • Commitment to upholding company policies and safety regulations

Job Qualifications

  • Six months to one year experience in hospitality or related field
  • Exceptional customer service and communication (verbal and written) skills
  • Ability to work in a fast paced environment and ability to multi-task
  • Proficient in Microsoft Office Suite (Word/Excel/Onedrive)
  • Reliable transportation

Job Duties

  • Provide outstanding customer service to all residents, prospects, vendors, and other community members including greeting everyone that enters the lobby of the community working to assess needs and notifying the necessary person of arrival
  • Assist the resident move in and out process by educating residents on community procedures, parking, office hours, package and mail systems, and other community features and guidelines and by scheduling elevators
  • Acts as a liaison between the community, residents, or prospects and neighborhood organizations
  • Maintains an organized and clean front desk, reception area, and package rooms
  • refills community brochures, floor plans, and convenience lists as needed
  • Contribute to building and sustaining resident satisfaction by providing excellent customer service and flexing communication skills to build rapport with community visitors
  • Check in and log packages for residents and notify residents of the delivery
  • Manage and distribute resident dry cleaning when applicable
  • Maintain schedule of amenity spaces for resident rentals and reservations
  • Answer phone calls and route calls to appropriate team members for assistance
  • Maintain Guest Suite reservation schedule and ensure proper payment and cleanliness upon guest checkout
  • Complete and submit detailed shift reports at the end of each shift
  • Familiarize yourself with geographical directions, neighborhood attractions, special events, and local landmarks to provide recommendations to community members and visitors
  • Distribute parking passes and monitor parking lots/garages
  • Familiarize yourself with current industry trends by conducting market surveys of local competitor rental rates, concessions, and specials
  • Ensure compliance by completing all courses on the Learning Management System by assigned due dates
  • Adhere to all OSHA regulations, health, safety policies, and environmental laws
  • promptly report any unsafe activities or incidents to the Community Manager
  • Input service requests and upon completion, initiate follow-up procedures, including contacting residents and obtaining feedback regarding the service performed
  • Maintain a professional appearance, attitude, and consistent attendance record
  • Perform other duties as assigned

Job Criteria

Experience

Entry Level (1-2 years)


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