Job Overview
Compensation
Hourly
Range $23.00 - $27.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
Employee assistance program
Job Description
The hiring organization is a recognized leader in the pharmaceutical sector, specializing in pharmacy compliance, accreditation, and regulatory adherence. This company is committed to maintaining the highest standards across its multiple pharmacy locations by ensuring all compliance activities are conducted efficiently and in alignment with regulatory bodies and accreditation institutions. Known for its dedication to operational excellence and strict adherence to pharmacy laws and policies, it operates with a mission to provide reliable, compliant, pharmacy services that protect and promote public health. The company fosters a strong culture of integrity, accuracy, and continual improvement, with a robust system designed to support pharmacy leadership, Pharmacists-in-Charge (PICs), and front-line staff in managing compliance obligations systematically and transparently.
The position of Compliance Coordinator is a vital administrative role within this dynamic and fast-paced environment. Reporting to compliance leadership, this role is responsible for supporting the comprehensive compliance infrastructure that encompasses documentation, tracking, follow-up, and organizational readiness. The Compliance Coordinator ensures all relevant compliance records, forms, logs, training completions, licensing materials, and policy handbooks are orderly, current, and completed within designated timelines. This function acts as the backbone to the teams that oversee accreditation, regulatory submissions, and licensing processes across a diverse portfolio of pharmacy settings, including newly acquired and newly onboarded locations. The role demands precision in documenting meeting minutes, scheduling meetings, managing communications, and maintaining electronic and physical filing systems.
This position requires collaboration with multiple stakeholders such as pharmacy leadership, PICs, employees, external vendors, and regulatory agencies to guarantee that all compliance tasks are fulfilled thoroughly and timely. The Compliance Coordinator will also be instrumental in standardizing compliance policies into a unified handbook to enhance consistency and ease of use for all stakeholders. Additionally, this role provides critical support in ensuring that staff have completed mandatory compliance training and that all licenses and related documentation are up-to-date and securely organized.
Operating in a role that demands meticulous attention to detail, strong organizational skills, and an understanding of compliance norms within the pharmacy sector, the Compliance Coordinator must be adept at managing sensitive and confidential information with discretion and integrity. Being proficient with digital tools such as MS Office Suite and various web-based platforms is essential, enabling effective management and communication across the company's compliance framework. Salary and employment type are typically commensurate with experience and qualifications, aligning with industry standards for administrative roles within healthcare compliance settings.
Overall, this is an exceptional opportunity for a detail-oriented administrative professional with experience or interest in pharmacy compliance to contribute meaningfully to a reputable company known for its commitment to regulatory excellence and operational integrity.
The position of Compliance Coordinator is a vital administrative role within this dynamic and fast-paced environment. Reporting to compliance leadership, this role is responsible for supporting the comprehensive compliance infrastructure that encompasses documentation, tracking, follow-up, and organizational readiness. The Compliance Coordinator ensures all relevant compliance records, forms, logs, training completions, licensing materials, and policy handbooks are orderly, current, and completed within designated timelines. This function acts as the backbone to the teams that oversee accreditation, regulatory submissions, and licensing processes across a diverse portfolio of pharmacy settings, including newly acquired and newly onboarded locations. The role demands precision in documenting meeting minutes, scheduling meetings, managing communications, and maintaining electronic and physical filing systems.
This position requires collaboration with multiple stakeholders such as pharmacy leadership, PICs, employees, external vendors, and regulatory agencies to guarantee that all compliance tasks are fulfilled thoroughly and timely. The Compliance Coordinator will also be instrumental in standardizing compliance policies into a unified handbook to enhance consistency and ease of use for all stakeholders. Additionally, this role provides critical support in ensuring that staff have completed mandatory compliance training and that all licenses and related documentation are up-to-date and securely organized.
Operating in a role that demands meticulous attention to detail, strong organizational skills, and an understanding of compliance norms within the pharmacy sector, the Compliance Coordinator must be adept at managing sensitive and confidential information with discretion and integrity. Being proficient with digital tools such as MS Office Suite and various web-based platforms is essential, enabling effective management and communication across the company's compliance framework. Salary and employment type are typically commensurate with experience and qualifications, aligning with industry standards for administrative roles within healthcare compliance settings.
Overall, this is an exceptional opportunity for a detail-oriented administrative professional with experience or interest in pharmacy compliance to contribute meaningfully to a reputable company known for its commitment to regulatory excellence and operational integrity.
Job Requirements
- High school diploma or equivalent
- Minimum of 3 years relatable experience in an administrative position
- Experience within an accreditation or compliance department preferred
- Proficiency in MS Office Suite
- Strong written and verbal communication skills
- Ability to manage sensitive and confidential information
- Strong organizational and multitasking abilities
- Attention to detail and accuracy
- Ability to collaborate with multiple stakeholders
Job Qualifications
- High school diploma or equivalent
- Some college or university highly preferred
- Minimum of 3 years experience in an administrative role
- Experience within an accreditation or compliance department preferred
- Proficient in MS Office Suite
- Ability to work effectively with web-based platforms
- Strong communication skills
- Detail-oriented
- Ability to handle sensitive information with discretion and integrity
- Effective organizational skills
Job Duties
- Prepare meeting agendas and take detailed, accurate notes during compliance-related meetings and organize follow-up items
- Schedule quarterly meetings and coordinate meeting logistics, invitations, and reminders
- Share updates, documents, and follow-up communications with pharmacy leadership and PICs as directed
- Support new PIC onboarding by sending recap communications and required compliance documents after the program introduction
- Organize onboarding materials so they are complete, current, and easy to access
- Create and maintain a consistent process for sending initial compliance documents to new PICs and acquired pharmacies that include required logs, forms, and tracking tools
- Update, distribute, collect, and organize compliance and accreditation forms as directed
- Follow up with stakeholders about outstanding forms, logs, assessments, acknowledgements, and documentation
- Collect compliance metrics, track submissions, and follow up on missing or incomplete items
- Monitor PIC logs and send reminders to keep them current and compliant
- Audit personnel files for required forms, assessments, and acknowledgements are assigned and completed in Paycom and meet compliance standards
- Collect required signatures and supporting documents for applications and compliance submissions
- Coordinate mailing, overnight delivery, and related administrative tasks for required submissions
- Maintain electronic organization of application materials, supporting records, and submission documentation
- Track and follow up on application and submission status, maintain follow-up records, and escalate items needing attention
- Monitor completion of required compliance training for new hires and annual compliance requirements
- Follow up with employees and managers regarding outstanding training assignments and overdue items
- Collect and track required licenses and maintain organized records of license documentation
- Standardize current policies into a unified Compliance template and handbook to support consistency and ease of use
- Maintain organized files and version records as directed by compliance leadership
- Perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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