Communications Specialist

Charlotte, NC, USA|Onsite

Job Overview

Compensation

Salary

Range $52,300.00 - $69,300.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

flexible schedule

Professional Development

hybrid work environment

Job Description

The hiring company is a prominent organization based in Charlotte, NC, that emphasizes strategic corporate communications and leadership engagement. Known for its commitment to excellence in internal communication and organizational alignment, the company plays a vital role in facilitating senior leadership initiatives, fostering employee engagement, and driving enterprise-wide strategic goals. Operating in a hybrid work model that blends remote and in-office collaboration, the company values innovation, technological integration, and continuous improvement in communication processes. This family of dedicated professionals supports various corporate functions, making it a dynamic and forward-thinking place to work.

The Communications Specialist role, based in Charlotte, NC with a 36-month duration, is a critical position within the Corporate Communications team. Unlike traditional event planners, this role emphasizes strategic communication, executive engagement, and operational execution of senior leadership meetings and enterprise-wide events. The Communications Specialist works closely with the Lead Communications Manager to ensure senior leaders are well-prepared for meetings while ensuring large-scale events are executed seamlessly. This involves developing clear, consistent messaging aligned with the enterprise strategy and maintaining an updated editorial calendar responsive to new insights and initiatives.

Responsibilities include supporting meeting and event materials development such as agendas, presentations, and talking points; assisting in coordinating ELT (Executive Leadership Team) and DELC (Diversity Executive Leadership Council) meetings; tracking deliverables and timelines to guarantee readiness; and collaborating with cross-departmental partners like event services, IT/AV, security, and finance to manage logistics, technology, and budget processes. The role also includes the adoption and pilot testing of AI-enabled tools designed to improve content creation and operational workflows, representing the company's commitment to leveraging emerging technologies.

The ideal candidate will have 3 to 5 years of experience in communications, event coordination, or corporate operations and possess strong writing, editing, and organizational skills. An interest in AI and process improvements is advantageous, as is comfort with digital tools such as Microsoft Office Suite and Airtable. This role requires professionalism, discretion, adaptability, and a proactive mindset, ideally suited for someone eager to contribute to strategy and operational efficiency while working with senior leaders and cross-functional teams. The Communications Specialist role offers a unique opportunity to impact the company's communication strategy and support leaders in a high-profile, fast-paced corporate environment, making this position an excellent fit for communicators passionate about leadership engagement and strategic messaging.

Job Requirements

Bachelor's degree in communications, business, marketing, or related field
3-5 years of experience in communications, events, project coordination or corporate operations
Strong writing and editing skills
Experience supporting meetings or large-scale events
Strong organizational and time-management skills
Comfort learning new tools and technologies
Basic budgeting or administrative experience
Ability to handle sensitive information with discretion
Excellent communication and interpersonal skills
Proactive attitude and ability to adapt to changing priorities

Job Qualifications

Bachelor's degree in communications, business, marketing, or related field
3-5 years of experience in communications, events, project coordination or corporate operations
Strong writing and editing skills with ability to produce executive-level content
Experience supporting meetings or large-scale events
Strong organizational and time-management skills
Comfort learning new tools and technologies
interest in AI or process improvement a plus
Basic budgeting or administrative experience preferred
Highly organized and dependable, with strong attention to detail
Proactive and eager to learn especially around strategy and operations
Clear communicator comfortable supporting senior leaders and partners
Adaptable and flexible, able to pivot quickly as priorities change
Calm under pressure, maintaining quality in fast-paced environments
Collaborative and service-oriented with a strong team mindset
Professional and discreet, trusted with sensitive information
Curious and solution-oriented, motivated to improve how work gets done

Job Duties

Support development of leadership meeting and event materials including agendas, presentations, talking points and logistics notes
Assist with coordination and execution of ELT and DELC leadership meetings and large-scale enterprise events such as Open Forums
Track timelines, deliverables and dependencies to ensure leaders and presenters are prepared
Help ensure strategy and key messages are accurately reflected and consistent across materials and events
Support Corporate Communications alignment by helping maintain awareness of upcoming initiatives and shared messaging priorities
Coordinate with event services, IT/AV, security and other partners to support logistics and technology for meetings and events
Maintain planning tools and content repositories such as Airtable
Assist with budget tracking, invoice processing and expense reconciliation
Conduct research and compile background materials to support strategy and messaging development
Support testing and rollout of AI-enabled tools for content development or operational workflows
Provide on-site or virtual event support as needed