Communications Events Assistant

Aurora, CO, USA|Remote, Onsite

Job Overview

Employment Type

Hourly

Compensation

Hourly

Range $32.50 - $36.00

Work Schedule

Flexible

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Life insurance

Disability insurance

401(k) retirement plan

Flexible spending account

Health savings account

Paid holidays

Paid vacation

Paid sick time

Job Description

Jackson Lewis P.C. is a nationally recognized law firm specializing exclusively in employment and labor law since 1958. With over 1,000 attorneys located across major cities throughout the United States, Jackson Lewis maintains a leading position in the legal industry by consistently identifying and responding to emerging ways workplace law intersects with business. The firm's approach emphasizes helping employers develop proactive legal strategies, robust workplace policies, and business-oriented solutions designed to build high-functioning, engaged, and stable workforces. Jackson Lewis shares its clients' vision of fostering workplace cultures that emphasize belonging and respect for all employees' contributions. The firm's excellence in labor and employment law is nationally acknowledged through its First Tier rankings in Labor and Employment Litigation, Employment Law, and Labor Law in the U.S. News – Best Lawyers "Best Law Firms" rankings representing management clients.

The Communications Events Assistant role within Jackson Lewis offers an exciting career opportunity for a driven and professional individual eager to support a dynamic nationwide events team. This position is vital in delivering exceptional internal and client-facing event experiences by providing broad administrative support across diverse event functions. The Communications Events Assistant will assist with crucial event logistics, including venue research, nametag creation, calendar management, and supply inventory. Additionally, this role involves supporting both in-person and virtual events, aiding in tasks such as shipping materials, preparing event signage, managing registration details, assisting with webinar overflow, and accompanying the events team onsite to aid event setup and breakdown.

Ideal candidates will have a bachelor's degree and 2-3 years of relevant event coordination or administrative support experience, preferably in a corporate or similarly demanding environment. Strong communication, organizational, and multitasking skills are essential, along with a customer-service mindset characterized by proactive problem-solving and professionalism. Candidates must be proficient in Microsoft Word, Excel, and PowerPoint, and familiarity with Microsoft Teams and CRM systems is preferred. Flexibility for occasional travel and non-standard working hours is required. This hybrid role necessitates three to four days per week on-site in the office.

Jackson Lewis values diversity and equal employment opportunity, welcoming applications from all qualified candidates irrespective of race, gender, age, religion, disability, veteran, or other protected statuses. Located in Colorado for this position, the expected salary ranges from $32.50 to $36.00 hourly, with actual compensation dependent on experience and legal factors. The firm offers a competitive benefits package including medical, dental, vision, life and disability insurance, a 401(k) retirement plan, flexible spending and health savings accounts, and firm-paid holidays, vacation, and sick time. This role is an excellent path for career growth within a prestigious and supportive professional environment committed to excellence in workplace legal services and events management.

Job Requirements

Bachelor’s degree
2–3 years of experience in event coordination or administrative support preferably in a corporate or fast-paced environment
Proficiency in Microsoft Word Excel and PowerPoint
Excellent written and verbal communication skills
Strong organizational and administrative skills
Ability to multitask and prioritize competing deadlines
Flexibility to work evenings mornings and travel as needed

Job Qualifications

Bachelor’s degree
2–3 years of experience in event coordination or administrative support preferably in a corporate or fast-paced environment
Strong customer-service mindset with responsive proactive and can-do attitude
Demonstrated diplomacy tact and professionalism
Excellent written and verbal communication skills including editing proofreading and attention to detail
Ability to multitask prioritize competing deadlines and manage multiple assignments in a fast-paced environment
Strong organizational and administrative skills with the ability to work accurately under pressure
Proficiency in Microsoft Word Excel and PowerPoint
Familiarity with Microsoft Teams and CRM systems preferred
Flexibility to work evenings or mornings and travel as needed
Collaborative team-oriented approach
Hybrid work environment three or four days in office required

Job Duties

Assist the events team with administrative support across a high volume of events including shipping materials printing name badges and signage managing registration lists coordinating post-event surveys
Accompany members of the events team to internal and external events providing on-site support including event setup and breakdown
Support virtual events in partnership with the marketing and business development production administrator including webinar overflow assistance
Coordinate event and sponsorship requests including follow-up and approvals with appropriate events team members
Maintain and manage event collateral inventory and marketing supply closet
Track and update records for invoices contracts and post-event materials
Assist with firm holiday programs and coordination of branded promotional items
Perform additional duties and special projects as assigned