Clinical Systems Coordinator

Easterseals Southern California is a renowned nonprofit organization dedicated to transforming the lives of individuals with disabilities and special needs. With over a century of service, Easterseals has been a beacon of hope, championing inclusion and independence through an array of essential programs. Serving more than 29,000 people annually, the organization delivers vital services such as early childhood education, autism intervention, employment assistance, and independent living support. Their commitment to breaking down barriers and fostering opportunities extends through advocacy and education, helping one in four Americans with disabilities to lead fuller and more empowered lives.

Easterseals Southern California operates as a comprehensive service provider with a focus on personalized care and community integration. The organization has established itself as a leader in disability services, combining compassionate care with innovative programs and strong community partnerships. The mission to enhance the quality of life for individuals with disabilities is underpinned by rigorous standards of excellence, compliance, and customer service.

The current opening is for a critical role within the organization: a Practice Management and Electronic Health Record System Specialist. The position acts as the primary gatekeeper for the organization’s Practice Management (PM) and Electronic Health Record (EHR) platforms. This role is essential in ensuring that clinical documentation maintains accuracy, accessibility, and compliance with both internal policies and external regulatory requirements.

The role requires overseeing the workflow related to session notes including unlocking and unsigning processes, analyzing billing and payroll discrepancies, and performing detailed reviews on documentation edits submitted by clinical staff. The successful candidate will also manage participant profiles across the EHR system, ensuring proper data handling from client record creation to archiving discharged participants. They will be responsible for managing the digitization of downtime forms and ensuring paper-based session data is correctly uploaded when electronic systems are unavailable.

Regular auditing of electronic documentation queues and liaising with clinical and administrative staff are also central responsibilities. By enforcing the organization's policies, this role supports regulatory billing mandates and labor laws, contributing significantly to the organization's operational integrity.

This position offers a starting pay rate between $25 and $30 per hour, reflective of the specialist's experience and qualifications. It is a vital part of the health informatics and compliance team, demanding a detail-oriented, organized, and tech-savvy individual who thrives in a collaborative environment. Candidates should have a background in health informatics, medical billing, or related healthcare fields and bring experience working with EHR systems within clinical settings.

Joining Easterseals Southern California means becoming part of a passionate team dedicated to making a profound impact in the lives of people with disabilities. The organization not only supports its clients but also invests in its employees through ongoing education, comprehensive benefits, and a supportive workplace culture committed to diversity and inclusion. This role is an outstanding opportunity to contribute expertise at an intersection of healthcare, technology, and compliance, supporting one of Southern California's most respected missions.