Clinical Systems Coordinator

Easterseals Southern California is a reputable non-profit organization that has been transforming lives for over a century. Known for championing inclusion and independence, Easterseals delivers essential services to more than 29,000 people each year. These services include early childhood programs, autism services, employment support, and independent living assistance. By advocating for and educating the community, Easterseals breaks barriers and creates meaningful opportunities for individuals with disabilities, empowering the one-in-four Americans who face challenges associated with disabilities. Their commitment to enhancing quality of life is reflected in the compassionate care and practical support they provide across Southern California.

This employment opportunity at Easterseals Southern California offers a starting pay of $25 to $30 per hour. The organization is currently seeking a dedicated and detail-oriented professional to serve as the primary gatekeeper for its Practice Management (PM) and Electronic Health Record (EHR) platforms. This critical role ensures that clinical documentation is accurate, accessible, and compliant with both internal organizational standards and external auditing regulations. As a key member of the team, the successful candidate will play a crucial role in maintaining data integrity, supporting regulatory compliance, and facilitating smooth and efficient clinical operations.

The position involves managing the process of unlocking and unsigning session notes to align with documentation and compliance protocols. The role requires analyzing billing and payroll discrepancies and offering clear guidance to associates for corrective actions. Reviewing correction requests from Board Certified Behavior Analysts (BCBAs) and Behavior Interventionists (BIs/BTs) to ensure edits meet documentation standards and compliance protocols before re-finalization is a vital responsibility. This position also oversees the entire lifecycle of participant profiles in the system, including the manual creation of new client records and the secure archiving or removal of discharged participants to maintain an accurate active census.

Additionally, the role entails managing the digitization and uploading of downtime forms, ensuring paper-based session data is accurately uploaded when systems are offline, and conducting regular audits of unsigned notes queues to guarantee timely filing and prevent sessions from remaining in draft status. The incumbent will collaborate with clinicians and other departments to enforce organizational procedures that comply with regulatory billing requirements and labor laws, ensuring that all documentation is handled with the utmost accuracy and confidentiality. Other duties may be assigned as part of the role, emphasizing the dynamic and vital nature of the work environment.

This role is ideal for candidates who have a background in health informatics, information technology, medical billing, or related health fields. It requires individuals who are not only skilled at technical and compliance tasks but also possess critical thinking skills and the ability to work collaboratively with cross-functional teams. Proficiency with Microsoft Office Suite and the capacity to maintain criminal record and drug testing clearances are essential. Furthermore, the position adheres to physical requirements compliant with the Americans with Disabilities Act (ADA), including the ability to occasionally carry or lift up to 30 pounds and perform repetitive keyboarding and writing activities.

Joining Easterseals Southern California means contributing to an organization that makes a tangible difference in the lives of those it serves while benefiting from a supportive work environment that values integrity, commitment, and inclusivity. This role offers a chance to impact lives positively while developing professionally within a respected non-profit dedicated to advocacy and empowerment.