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Ceremonies Production Integration – FIFA World Cup 26™ | Philadelphia
Job Overview
Employment Type
Temporary
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee Discounts
Commuter Benefits
Job Description
FIFA World Cup 26, often abbreviated as FIFA26, represents one of the most significant global sporting events in the world, bringing together nations, fans, and players in an unprecedented celebration of sport and unity. This edition of the FIFA World Cup is historic as it is the first time that the tournament will feature 48 teams and is jointly hosted by three countries: Canada, Mexico, and the United States. The event is set to redefine the standards of excellence in world sports tournaments, offering a unique platform that encourages heightened participation and engagement across North America and the globe. FIFA26... Show More
Job Requirements
- Bachelor’s degree in event management, live entertainment production, theatre production, sports event management, technical production, or related field preferred
- Equivalent professional experience in ceremonies, large-scale live events, or stadium show production considered in lieu of degree
- Extensive experience working on large-scale live events, preferably in stadium environments
- Demonstrated experience in event logistics and operations, working cross-functionally across large event delivery teams
- Experience with vendors and suppliers including negotiation, coordination, and performance oversight
- Exposure to or experience with production elements such as lighting, sound, video, rigging, staging, scenic, and broadcast integration
- Proven ability to manage schedules, calls, meetings, production times, and operational timelines
- Experience handling production documentation accurately and efficiently
- Track record of identifying risks, developing mitigation strategies, and resolving complex operational or production challenges
- Experience leading or supporting teams in high-pressure, fast-paced event environments
- Excellent communication skills for interacting with producers, directors, talent, crew, partners, and stakeholders at all levels
- Strong relationship-building skills with internal teams, external partners, and venue stakeholders
- High attention to detail in managing complex projects and ensuring accuracy in deliverables
- Strong writing and editing skills for creative briefs, reports, presentations, and operational documentation
- Ability to prioritize effectively, manage competing deadlines, and remain calm under pressure
- Cultural awareness and respect for diverse audiences
- Genuine enthusiasm for the entertainment industry
- Ability to work independently, show initiative, and influence outcomes with minimal supervision
- Flexibility and willingness to work irregular hours including evenings, weekends, and holidays
- Fluent in English
- Preferred proficiency in Spanish and/or French
- Familiarity with production and event management tools
- Proficiency in Microsoft Office Suite
- Ability to work with digital documentation, asset management systems, and reporting tools
- Comfort using collaboration platforms and shared drives
Job Qualifications
- Bachelor’s degree in event management, live entertainment production, theatre production, sports event management, technical production, or a related field preferred
- Equivalent professional experience in ceremonies, large-scale live events, or stadium show production will be considered in lieu of a degree
- Extensive experience working on large-scale live events, preferably in stadium environments (sporting events, ceremonies, concerts, or similar)
- Demonstrated experience in event logistics and operations, working cross-functionally across large event delivery teams
- Experience with vendors and suppliers, including negotiation, coordination, and performance oversight
- Exposure to or experience with production elements such as lighting, sound, video, rigging, staging, scenic, and broadcast integration
- Proven ability to manage schedules, calls, meetings, production times, and operational timelines
- Experience handling production documentation (call sheets, production reports, permits, scripts, creative logs, etc.) accurately and efficiently
- Track record of identifying risks, developing mitigation strategies, and resolving complex operational or production challenges
- Experience leading or supporting teams in high-pressure, fast-paced event environments, including managing multiple projects simultaneously
- Excellent communication skills for interacting with producers, directors, talent, crew, partners, and stakeholders at all levels
- Strong relationship-building skills with internal teams, external partners, and venue stakeholders
- High attention to detail in managing complex projects and ensuring accuracy in deliverables
- Strong writing and editing skills for creative briefs, reports, presentations, and operational documentation
- Ability to prioritize effectively, manage competing deadlines, and remain calm under pressure
- Cultural awareness and respect for diverse audiences, ensuring inclusive and respectful content and operations
- A genuine enthusiasm for the entertainment industry and a commitment to creating high-quality, compelling ceremonies
- Ability to work independently, show initiative, and influence outcomes with minimal supervision
- Flexibility and willingness to work irregular hours, including evenings, weekends, and holidays, in line with event schedules
- Fluent in English
- Spanish and/or French proficiency is a strong plus
- Familiarity with production and event management tools (show control systems, scheduling software, cueing tools, or project management platforms)
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams)
- Ability to work with digital documentation, asset management systems, and reporting tools for production and operations
- Comfort using collaboration platforms and shared drives for filing, archiving, and distributing production and operational documentation
Job Duties
- Support the development, management, and distribution of production, staging, scenic, systems, and ceremonies operational plans from concept to delivery
- Assist in the development of ceremonies deliverables, coordinating event details, internal alignment, and approval processes
- Work alongside heads of operations, technical, and resourcing to oversee technical requirements and integration of ceremonies with stadiums and show environments
- Develop and implement broadcast, staging, and scenic requirements and processes, in collaboration with EMCs and relevant functional areas
- Align ceremonies production, staging, and systems plans with venue operating requirements and cross-functional integration
- Support the creation and maintenance of detailed production schedules and timelines for build, rehearsals, show delivery, dissolution, and load out
- Manage and/or support ceremonies operations at stadium level, working closely with stadium entertainment producers and technical/operations managers
- Set up and manage ceremonies and operational spaces, including field-of-play areas, backstage, compounds, green rooms, dressing rooms, storage, BOH areas, and operational work zones
- Assist the show operations – stadium team and show delivery team in executing show operations, cast movements, and in-bowl activities according to approved movement plans
- Ensure FF&E (what goes where) plans for ceremonies venues are executed correctly and on time
- Oversee or support venue-level operations related to accreditation, catering, parking, sanitation, cleaning, barricades, site equipment, tenting, fueling, and site restoration
- Assist in organizing and coordinating rehearsals, load-in/load-out, and all logistics for ceremonies and stadium entertainment
- Assist with setup, operation, and breakdown of backstage areas including dressing rooms, green rooms, BOH corridors, compounds, and storage areas
- Maintain BOH schedules and monitor housekeeping and working standards
- Provide on-site support to cast, crew, and staff, addressing needs and concerns promptly
- Communicate stadium site operations plans, daily run sheets, schedules, and venue documentation to relevant ceremonies departments
- Address venue issues promptly and assist with implementation of contingency plans for stadium operations
- Act as a key liaison with venue operations staff, EET internal departments, EMCs, stadium management, and other FWC26 functional areas
- Facilitate cross-functional coordination within ceremonies sub-divisions, suppliers, and external stakeholders
- Support vendors and suppliers, ensuring clear instructions and alignment with production and operations plans
- Represent ceremonies operations/production at venue-level or project-level meetings as required
- Develop and maintain user-friendly filing and archiving systems for production, technical, scenic, systems, and operational documentation
- Prepare or support high-level reporting, such as WIP reports, Executive reports, project updates, dissolution plans, close-out and legacy handover documents
- Maintain detailed records of production, staging, scenic, creative, PMC, site, and operational activities
- Ensure the current version of scripts, show documents, creative content, and run sheets is accurate, logged, and distributed
- Work in full compliance with FWC26 Policies & Procedures and Safety & Security rules and requirements
- Identify potential risks across production, operations, site, and show delivery, and contribute to mitigation strategies and contingency plans
- Ensure all activities are carried out in line with safety regulations, security protocols, and operational policies
- Support the development and implementation of contingency plans for operational or show-related issues and emergencies
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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