Catering Events Coordinator

Constellation Culinary Group, a leading hospitality and dining service provider, is renowned for delivering exceptional business dining and catering experiences across the United States. Operating out of various venues including retail spaces and office buildings, Constellation focuses on crafting each meal with an emphasis on creating meaningful connections through food and outstanding service. With a well-established presence in the industry, Constellation prides itself on its commitment to quality, hospitality excellence, and customer satisfaction. As a part of Elior North America, the company embraces a culture of diversity, inclusivity, and professional growth, fostering an environment where employees can enhance their skills and career trajectories within the food service and events sector.

The role of Catering Coordinator within Constellation Culinary Group at Duane Morris in Philadelphia, PA, is an exciting opportunity for professionals passionate about event planning and catering management. This full-time position is integral to the success of the Dining & Events team, offering direct support to the Director of Catering, Catering Sales Manager, and Event Specialists. The Catering Coordinator will be pivotal in orchestrating flawless event execution by managing communications, coordinating logistics, and ensuring all event details are meticulously updated and adhered to. Responsibilities include maintaining event information accuracy in CaterXpert software, ensuring event rentals and deliveries are scheduled in alignment with client needs, and supporting team members during event setup and execution.

In this role, the Catering Coordinator will act not only as a vital operational team member but will also undertake junior sales functions during peak business periods. The position requires collaboration with sales, culinary, and booking teams to ensure seamless menu understanding and client requirements fulfillment. Financial oversight is another key component, with responsibilities including collection and submission of payments and deposits related to contracted events, monitoring accounts receivable reports, and addressing any payment discrepancies or delays.

Candidates with at least two years of catering, food and beverage, or administrative/event experience will find this role suitable for advancing their career in catering event management. Proficiency with basic PC applications such as Microsoft Word and Excel is also essential. The company offers a supportive and dynamic work environment where a positive, solution-focused attitude is valued. The Catering Coordinator is expected to maintain a win-win mindset, consistently seeking ways to enhance team efficiency and event timeliness. This role not only facilitates hands-on event coordination but also fosters personal and professional development within a vibrant hospitality group.

Overall, joining Constellation Culinary Group as a Catering Coordinator means becoming part of a respected company that values quality culinary experiences and employee growth. The position offers an excellent platform for individuals aiming to refine their expertise in catering and event coordination while contributing to the delivery of superior service in a fast-paced, customer-focused setting.