Catering Coordinator | Full-Time | Iowa Events Center

Des Moines, IA, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Hourly

Range $22.00 - $25.00

Work Schedule

Day Shifts

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) savings plan

401(k) matching

Paid Time Off

vacation days

Job Description

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, specializing in venue development and comprehensive venue management. Founded in 2015, the company oversees an impressive portfolio comprising seven world-class owned venues as well as an array of clients that includes some of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions across four continents. OVG is recognized for its cutting-edge approach to enhancing live entertainment experiences, offering end-to-end capabilities including venue management, hospitality, and sponsorship sales. This established company is driven by a commitment to innovation and excellence in the live events industry, making it a dynamic and inspiring workplace for professionals passionate about entertainment hospitality and event coordination.

The Catering Coordinator role at Oak View Group involves critical administrative and operational support within the Catering and Culinary Departments to ensure the smooth execution of events and meals. This position supports day-to-day departmental operations by coordinating event preparations, managing temporary staff scheduling, and providing logistical assistance during catered functions. The Catering Coordinator serves as a communication hub by updating event orders (BEOs), organizing event signage, facilitating staffing communications, and ensuring compliance with scheduling and attendance policies. This position requires an individual who is detail-oriented, highly organized, and capable of multitasking in a fast-paced, event-driven environment.

This is a full-time role offering an hourly wage ranging from $22.00 to $25.00. The compensation is complemented by a comprehensive benefits package that includes health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off inclusive of vacation days, sick days, and eleven holidays. The role demands flexibility in scheduling as work may include days, evenings, and weekends to support various catered events. The Catering Coordinator plays a vital role in ensuring a seamless event experience for clients and guests by efficiently managing administrative tasks and supporting the catering staff. Oak View Group fosters an inclusive culture and is strongly committed to equal employment opportunity and workplace diversity. Joining OVG means becoming part of a globally recognized company that values its people and strives to create environments that celebrate and reflect diverse communities globally.

Job Requirements

Associate's degree or equivalent from a two-year college or technical school preferred
Previous administrative experience preferred
Strong communication and interpersonal skills required
Proficient in MS Word, Excel, and Outlook
Detail-oriented and able to multitask effectively
Self-directed with ability to work independently
Availability to work varied schedules including evenings and weekends

Job Qualifications

Associate's degree or equivalent from a two-year college or technical school preferred
Previous experience in an administrative role a plus
Excellent communication and interpersonal skills
Ability to work in a fast-paced, event-driven environment
Intermediate computer skills in MS Word, Excel, and Outlook on Windows platform
Detail-oriented with ability to multitask and prioritize effectively
Ability to work independently and be self-directed
Willingness to work varied schedule including days, evenings, and weekends

Job Duties

Provide support to the Catering and Culinary Departments with coordination and communication of operation set-up timelines
Update BEO Book promptly for accurate communication between departments
Create, organize, and pull signage for events as needed
Receive new hire information from Senior Catering Manager and provide department orientation and tours
Participate in weekly BEO and staff meetings to facilitate communication
Interview and hire for open positions
Update employee schedules including availability and RTO requests, and distribute revised schedules
Print schedules and timesheets for Catering staff
Coordinate with staffing agencies to fulfill temporary staff needs
Check in temporary staff for shifts, report temp hours, submit timesheets, and sign off on electronic time records
Provide administrative support such as creating replenishment sheets, function signage, maintaining contact sheets, schedules, and email lists, and managing department birthday cards
Track office stock levels and communicate supply needs to Office Manager
Oversee catered events and staff as directed
Maintain employee attendance tracker and communicate attendance points
Manage paycheck distribution on paydays
Order paper and coffee supplies and handle inventory
Update employee communication postings