Catering and Events Coordinator

Katy, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Hourly

Compensation

Hourly

Range $24.00 - $27.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Medical

Dental

Vision

401(k) matching

Safe harbor contributions

Group Life Insurance

Paid Time Off

short term disability

long term disability

Annual Christmas bonus

Employee Meals

complimentary parking

Employee scholarship program

Job Description

River Oaks Country Club, founded in 1923 and located on 183 acres, is renowned as one of the nation’s premier private clubs. It proudly ranks number 56 among the Top 100 Golf and Country Clubs globally by Platinum Clubs of the World. The Club offers an exceptional and unparalleled experience to its members, their families, and guests through exemplary service and a commitment to excellence. River Oaks Country Club hosts approximately 3,000 events annually, including intimate dinners, large social functions, golf and tennis events, and holiday programming, making it a vibrant community hub for luxurious, high-caliber hospitality and entertainment.\n\nThe Catering & Events Coordinator position at River Oaks Country Club is a full-time role offering a starting salary of $24 to $27 per hour with excellent benefits included. Reporting directly to the Director of Catering & Events, the Coordinator plays a vital role in planning, coordinating, and executing a wide array of club and member events with precision and exceptional service. This role demands a flexible schedule with availability during evenings, weekends, and holidays aligned with the Club’s event calendar. The Coordinator independently handles a diverse portfolio of social, corporate, nonprofit, and private events ranging from small to medium-sized functions. The role is integral in ensuring that every event is carried out flawlessly, reflecting the distinguished standards and reputation of River Oaks Country Club.\n\nAs the primary point of contact, the Coordinator interacts directly with members and event hosts, providing professional guidance, timely responsiveness, and an impeccable service experience. Responsibilities include managing all facets of the event planning process: developing timelines, coordinating room layouts, curating menus and beverage options, arranging décor, linens, floral arrangements, and rentals, as well as overseeing entertainment, transportation, audiovisual requirements, and overall logistics. The position demands strong organizational skills, the ability to manage multiple events simultaneously, impeccable attention to detail, and the capacity to adapt quickly and professionally to evolving situations.\n\nThe Coordinator also plays a crucial role in internal collaboration, working closely with departments such as Culinary, Banquets, Audio Visual, and Communications to ensure seamless execution. Duties extend to preparing and maintaining comprehensive Banquet Event Orders (BEOs), conducting site visits and vendor walkthroughs, completing proposals and contracts, and supporting billing reconciliation and administrative initiatives. This role requires a poised, service-oriented individual who thrives in a fast-paced, member-focused environment while demonstrating professionalism, resourcefulness, and an unwavering commitment to exceptional hospitality. The position offers the opportunity to contribute meaningfully to the Club’s revered event offerings and to be part of a legacy of distinguished service and community engagement at River Oaks Country Club.

Job Requirements

High school diploma or equivalent
Two to three years of experience in catering, events, or hospitality industry
Strong organizational and multitasking abilities
Excellent communication skills
Knowledge of banquet and event operations
Proficiency in relevant software applications
Ability to work flexible hours including evenings, weekends, and holidays
Professional and service-oriented demeanor
Ability to manage stress and adapt in fast-paced environments

Job Qualifications

Two to three years of experience in catering, events, hospitality, private club, luxury hotel, resort, or high-end event venue environment preferred
Strong organizational, time management, and multitasking skills with the ability to manage multiple priorities simultaneously
Excellent written, verbal, and interpersonal communication skills with strong attention to detail and proofreading ability
Knowledge of event logistics, banquet operations, food and beverage service, room capacities, and audio visual coordination
Proficiency in Microsoft Office Suite, Adobe Acrobat, and internet-based systems
experience with Delphi, Social Tables, or similar event software preferred
Professional, service-oriented approach with a strong member and guest focus
Ability to work a flexible schedule including evenings, weekends, holidays, and extended hours based on event needs
Bachelor's degree preferred, ideally in Hospitality Management, Event Management, or related field

Job Duties

Independently plan, coordinate, and execute a variety of Club and member events including social, corporate and nonprofit functions, golf and tennis functions, holiday programming, and small to medium-sized private events
Serve as the primary point of contact for Members and event hosts throughout the planning and execution process, providing professional guidance, responsiveness, and exceptional service
Coordinate all aspects of event planning including timelines, room layouts, menus, beverage selections, décor, linens, floral arrangements, rentals, entertainment, transportation, audio visual needs, and overall event logistics
Prepare and maintain detailed Banquet Event Orders (BEOs), timelines, room diagrams, setup instructions, and operational documentation to ensure clear communication and successful execution across departments
Conduct planning meetings, site visits, and vendor walkthroughs as needed to ensure event expectations and operational details are clearly communicated
Complete proposals, contracts, estimates, member questionnaires, and event-related documentation in a timely and accurate manner
Collaborate closely with Culinary, Banquets, Audio Visual, Communications, and other operational departments to ensure seamless event execution and exceptional member experiences
Oversee on-site event execution including setup, event flow, troubleshooting, vendor coordination, teardown, and coordination with operational departments as needed
Demonstrate strong problem-solving skills and the ability to think quickly and adapt in a fast-paced event environment while maintaining exceptional service standards and professionalism
Manage multiple events simultaneously while maintaining strong attention to detail, organization, accuracy, and professionalism in a fast-paced environment
Assist with event billing reconciliation, deposits, vendor invoices, and post-event follow-up as needed
Support departmental administrative initiatives, operational projects, and Club-wide events as assigned by the Director of Catering & Events