Catering and Conference Services Coordinator

Estancia La Jolla Hotel & Spa is a distinguished AAA Four Diamond boutique hotel nestled in the heart of Southern California. Known for its hacienda-style architecture, lush gardens, and unique artwork, the hotel offers a serene escape that blends historical charm with modern luxury. The property, originally a ranch dating back to the late 1800s, honors its rich heritage while providing 210 casually elegant rooms and suites that make every guest feel at home. Estancia La Jolla is part of Noble House Hotels & Resorts, a collection renowned for luxury hotels and resorts across the Americas, committed to delivering exceptional hospitality experiences.

The role of the Catering and Conference Services Coordinator at Estancia La Jolla Hotel & Spa is a vital position that bridges administrative excellence with customer-focused event coordination. This full-time role offers a competitive hourly salary of $26.00 and requires a dynamic individual passionate about delivering memorable corporate, social, and wedding events within a boutique hotel setting. The coordinator provides essential support across various departments to ensure seamless production and execution of events. Key responsibilities include managing catering sales inquiries promptly, assisting in group activity planning, customizing menus for tastings and events, and preparing detailed materials for site visits. The role also involves meticulous oversight of internal event details and accurate department reporting, including the distribution of Daily Events, Banquet Event Orders, and Group Resumes.

The ideal candidate for this position thrives on organization, communication, and customer service skills. They must possess keen attention to detail, excellent verbal and written communication skills, and the ability to manage time effectively in a fast-paced environment. Strong proficiency in Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, is essential as the position requires the preparation of various documents and correspondence. A basic knowledge of food and beverage operations is also important to interact effectively with the culinary team and understand event requirements.

Moreover, the position demands a flexible working schedule, including availability for AM, PM, weekend, and holiday shifts, to meet the operational needs of the hotel. A background in luxury hospitality or a similar environment is preferred, especially experience within a hotel or resort setting. Estancia La Jolla values diversity, equity, inclusion, and accessibility, fostering a workplace culture where team members can bring their authentic selves to work and contribute unique perspectives.

Joining Estancia La Jolla means becoming part of an award-winning team recognized as a TOP Workplace in San Diego from 2022 to 2025 and a TOP Workplace USA from 2023 to 2026. The company culture emphasizes teamwork, excellence in service, and the joy of creating unforgettable guest experiences. Employees enjoy competitive pay, comprehensive health insurance benefits, teammates and family discounts across the Noble House Hotels & Resorts portfolio, a matching 401k plan after one year of service, on-demand pay, paid time off, complementary parking, and meals. This role is ideal for individuals passionate about hospitality, skilled in event coordination, and eager to grow their career in a supportive and vibrant environment.