Campus Visit & Events Coordinator

William Jewell College, located in Liberty, Missouri, is a private liberal arts college committed to providing students with a comprehensive educational experience that fosters academic excellence, personal growth, and career readiness. The college prides itself on its intimate campus environment, strong community connections, and dedication to nurturing students’ intellectual, social, and professional development. Known for its close-knit community and rigorous academic programs, William Jewell College emphasizes experiential learning and career-focused opportunities to prepare students effectively for their futures. The college values inclusivity and accessibility, offering various programs to support diverse student populations while encouraging active engagement across campus and beyond.

The position of Campus Visit & Events Coordinator within the Enrollment and Admissions department is a pivotal role designed to enhance the recruitment experience for prospective students and their families. Reporting to the Director of Student Recruitment, this full-time, on-campus role requires occasional evening and weekend availability to meet the dynamic needs of visit programming and event coordination. The Coordinator will be responsible for designing, planning, and executing strategic campus visit programs and special events that effectively highlight the academic majors, internship opportunities, and career pathways that align with students’ interests and career goals. This role is essential in connecting prospective students with the rich academic resources, faculty expertise, alumni network, and career services that William Jewell College offers.

Key responsibilities include managing a variety of visit formats such as group tours, individual visits, admitted-student events, and overnight stays, ensuring these experiences are welcoming, accessible, and safe. The Coordinator will develop major-specific open houses, career nights, industry panels, shadow days, and tailored programming for underrepresented student groups, transfer students, and high-priority markets. Collaborative work with academic departments, Career Services, alumni relations, and student organizations is critical for designing content that showcases real-world career pathways and experiential learning opportunities, strengthening the College’s recruitment efforts.

In addition to visit programming, this role serves as a key logistical partner for major College-wide ceremonies and academic events, including Cardinal Day, Commencement, Honors Convocation, the Duke Colloquium, and the Nursing Pinning Ceremony. Responsibilities include handling event logistics such as scheduling, registration, materials preparation, campus tour guides coordination, transportation, catering, audiovisual necessities, and budget management. The individual in this role will also support communications and marketing efforts related to events, ensuring outreach through emails, websites, social media, and print materials remains consistent and effective. Training and supervising student ambassadors, tour guides, and event staff to deliver career-aligned messaging is an essential aspect of the position.

Success in this role is measured by increased attendance, engagement, and satisfaction among prospective students at career-focused events, measurable yield improvements, strong partnerships across campus and alumni networks, and timely data-driven reporting. This position is funded through a five-year grant, with the potential for continuation based on institutional needs and funding availability, providing an exciting opportunity for motivated professionals to contribute meaningfully to the College’s enrollment goals and student success initiatives.