Job Overview
Employment Type
Full-time
Compensation
Salary
Range $90,000.00 - $105,000.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
Paid vacation
401k plan
Job Description
Legends Global is the premier partner to the world’s greatest live events, venues, and brands. With a network of over 450 venues worldwide hosting more than 20,000 events annually, we entertain 165 million guests each year. We provide a fully integrated and white-label approach across a broad spectrum of venue management services including feasibility and consulting, sales, partnerships, hospitality, merchandise, content, and booking. Our expertise is backed by a team dedicated to executing world-class live events and supporting the operations of some of the biggest venues globally.
Legends Global fosters a culture built on respect, ambitious thinking, collaboration, and bold action. We are committed to creating an inclusive workplace where every team member can be authentic, make a significant impact, and grow their career. We pride ourselves on winning every day by coming together as a unified team, and we invite talented individuals who share this passion to join us.
The Booking Manager role at Toyota Arena represents a unique opportunity to be part of this dynamic environment. Reporting to the Director of Booking, the Booking Manager plays a vital role in securing and developing an extensive range of events at Toyota Arena and ONT Field. This salaried, exempt position offers competitive compensation ranging between $90,000 and $105,000 annually, depending on experience. The ideal candidate is highly motivated, organized, and has excellent interpersonal skills to build and maintain strong relationships with agents, promoters, managers, and producers within the live event industry.
The successful Booking Manager initiates and manages the booking process, working diligently to keep the venues’ calendars full with concerts, non-concert events, family shows, and other performances. The role involves proactive research to support booking efforts, collaboration with internal departments to enhance the overall artist and tour personnel experience, and attendance at key industry conferences such as IEBA and Billboard to foster relationships and gain industry knowledge. Strong negotiation skills are essential, as the Booking Manager will handle deal points in event license agreements to best serve the venues' interests while ensuring positive client relationships to encourage repeat business.
The Booking Manager is also responsible for administrative duties such as maintaining detailed event folders, preparing promotional materials, monitoring ticket sales, and analyzing operational and financial data post-events to continually refine event success and venue profitability. They work with a wide variety of stakeholders both inside and outside the organization and must be flexible regarding working hours, including nights, weekends, and holidays as required by event schedules.
Overall, this is an exciting role for a driven professional with at least three years of experience in booking large-scale events who is eager to contribute to the continued success of Toyota Arena and ONT Field through strong leadership, excellent communication skills, and a hospitality-focused approach. Joining Legends Global means becoming part of a well-respected industry leader with a commitment to excellence, diversity, and career development.
Legends Global fosters a culture built on respect, ambitious thinking, collaboration, and bold action. We are committed to creating an inclusive workplace where every team member can be authentic, make a significant impact, and grow their career. We pride ourselves on winning every day by coming together as a unified team, and we invite talented individuals who share this passion to join us.
The Booking Manager role at Toyota Arena represents a unique opportunity to be part of this dynamic environment. Reporting to the Director of Booking, the Booking Manager plays a vital role in securing and developing an extensive range of events at Toyota Arena and ONT Field. This salaried, exempt position offers competitive compensation ranging between $90,000 and $105,000 annually, depending on experience. The ideal candidate is highly motivated, organized, and has excellent interpersonal skills to build and maintain strong relationships with agents, promoters, managers, and producers within the live event industry.
The successful Booking Manager initiates and manages the booking process, working diligently to keep the venues’ calendars full with concerts, non-concert events, family shows, and other performances. The role involves proactive research to support booking efforts, collaboration with internal departments to enhance the overall artist and tour personnel experience, and attendance at key industry conferences such as IEBA and Billboard to foster relationships and gain industry knowledge. Strong negotiation skills are essential, as the Booking Manager will handle deal points in event license agreements to best serve the venues' interests while ensuring positive client relationships to encourage repeat business.
The Booking Manager is also responsible for administrative duties such as maintaining detailed event folders, preparing promotional materials, monitoring ticket sales, and analyzing operational and financial data post-events to continually refine event success and venue profitability. They work with a wide variety of stakeholders both inside and outside the organization and must be flexible regarding working hours, including nights, weekends, and holidays as required by event schedules.
Overall, this is an exciting role for a driven professional with at least three years of experience in booking large-scale events who is eager to contribute to the continued success of Toyota Arena and ONT Field through strong leadership, excellent communication skills, and a hospitality-focused approach. Joining Legends Global means becoming part of a well-respected industry leader with a commitment to excellence, diversity, and career development.
Job Requirements
- Bachelor's degree or equivalent experience
- Minimum of three years experience booking large scale events
- Strong communication skills
- Excellent organizational skills
- Knowledge of the music and performance industry
- Proficiency in Microsoft Office and relevant software
- Ability to maintain confidentiality
- Strong interpersonal skills
- Ability to work under pressure
- Flexibility to work nights, weekends, and holidays
- Professional demeanor and appearance
- Ability to travel
- Pass background and credit checks
Job Qualifications
- Bachelor's degree in business, advertising, marketing, or related field preferred
- Equivalent combination of education and experience accepted
- Minimum of three years experience booking large scale events and collaborating with agents and promoters
- Excellent written and verbal communication skills
- Organizational ability and strong interpersonal skills
- Understanding of music and performance industry
- Professional presentation, appearance, and work ethic
- Proficient in Microsoft Office and marketing-specific software
- Ability to manage confidential information
- Ability to work with diverse internal and external groups cooperatively
- Problem anticipation and corrective action skills
- Ability to work under pressure and meet tight deadlines
- Hospitality-oriented with excellent customer service skills
- Basic knowledge of venue operating standards, maintenance, personnel, and office management
- Ability to prioritize multiple projects and work independently
- Ability to work in a team environment and lead as necessary
- Flexible with work hours including nights, weekends, and holidays
- Professional attitude and appearance
- Willingness to travel
- Background and credit check clearance
Job Duties
- Work with agents, managers, promoters, and producers to book concerts, non-concert events, family shows, and other venue content to maintain a full calendar of events
- Establish and maintain relationships with key touring industry professionals including agents, managers, promoters, and producers
- Manage booking calendar by adding, editing, or removing events and event holds and respond to building availability requests in a timely manner
- Research and prepare data supporting booking efforts for a variety of events
- Collaborate on creating memorable venue experiences for artists and tour personnel
- Attend industry conferences to gain knowledge and build relationships
- Generate new business through cold-calling, attending industry events, and setting up local meetings
- Monitor ticket counts and final show ticket counts
- Compile and maintain all event show folders including contracts, certificates of insurance, and correspondence
- Assist in the preparation and design of promoter guides, advertisements, and promotional materials
- Develop and maintain productive working relationships with all venue departments
- Promote creative use of venue spaces to increase bookings
- Negotiate deal points in event license agreements as necessary
- Maintain positive working relationships with clients before, during, and post-event
- Assist and coordinate development of annual operating calendar, activity schedules, and reports on attendance and revenue projections
- Conduct post-event operational and financial reviews and analysis
- Represent the booking team and venues at live events
- Provide administrative support to the department as needed
- Process complex and confidential documents related to booking and venue operations
- Maintain departmental historical data and records for venues
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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