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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $48,200.00 - $80,400.00
Work Schedule
Standard Hours
Benefits
Paid Time Off
retirement plan contributions
Medical insurance
Dental Insurance
Vision Insurance
competitive salary
Job Description
The Bladder Cancer Advocacy Network (BCAN) is a premier nonprofit organization founded in 2005, dedicated to supporting individuals affected by bladder cancer. BCAN's vision is to create better todays and more tomorrows for everyone impacted by bladder cancer through providing critical information and a supportive community. The organization plays an essential role in advocating for innovative research and influencing national policy that inspires hope and improves outcomes for bladder cancer patients. BCAN's efforts extend to thousands of patients, caregivers, and medical professionals each year by offering educational resources, support services, and fostering collaboration among medical and research experts committed to... Show More
Job Requirements
- 3 to 6+ years of experience in event planning preferably within a nonprofit or mission-driven organization
- Be comfortable with moderate travel as events occur across the country
- Proven ability to manage complex events with multiple stakeholders, vendors and timelines
- Ability to lead seamless event coordination and production of deliverables across teams from concept through post-event evaluation
- Strong project management skills with exceptional attention to detail and organization
- Experience working with AV contractors to deliver highly technical audio and visual performance
- Experience managing event budgets, invoices and financial tracking
- Ability to negotiate across vendors and venues to get the best value for money
- Ability to communicate clearly with diverse stakeholders
- Experience with event registration platforms, CRMs and attendee data management
- Strong problem-solving skills and ability to adapt quickly in fast-paced, on-site environments
- Commitment to the organization’s mission and values
- Strong interpersonal skills, with the ability to build trust, collaborate effectively across teams and engage diverse stakeholders
Job Qualifications
- 3 to 6+ years of experience in event planning preferably within a nonprofit or mission-driven organization
- Proven ability to manage complex events with multiple stakeholders, vendors and timelines
- Ability to lead seamless event coordination and production of deliverables across teams from concept through post-event evaluation
- Strong project management skills with exceptional attention to detail and organization
- Experience working with AV contractors to deliver highly technical audio and visual performance
- Experience managing event budgets, invoices and financial tracking
- Ability to negotiate across vendors and venues to get the best value for money
- Ability to communicate clearly with diverse stakeholders
- Experience with event registration platforms, CRMs and attendee data management
- Strong problem-solving skills and ability to adapt quickly in fast-paced, on-site environments
- Commitment to the organization’s mission and values
- Strong interpersonal skills with the ability to build trust, collaborate effectively and engage diverse stakeholders
- Experience supporting fundraising, advocacy or community engagement events preferred
- Familiarity with accessibility best practices for events preferred
- Experience managing volunteers preferred
- Proficiency in tools such as CRM systems, project management platforms and event software preferred
Job Duties
- Serve as a thought partner on event strategy and execution with departments across the organization ensuring that events align with organizational goals
- Oversee the planning and execution of mission-aligned events including venue sourcing, negotiation and contracting, registration management, travel coordination and production of event materials including signage, name badges, programs and attendee meeting materials
- Create donor recognition, stewardship and cultivation experiences in partnership with Development department
- Recruit and train staff and volunteers to execute their responsibilities appropriately including development of detailed run-of-show documents
- Oversee all on-site logistics including event setup, run-of-show, speaker preparation and logistics, catering, AV/Sound equipment, needed supplies, registration, volunteers, vendors and real-time troubleshooting to ensure seamless, accessible and high-quality attendee experience
- Own and manage comprehensive event timelines, coordinating closely with internal teams
- Lead regular cross-departmental meetings per event with all necessary teams
- Coordinate resource procurement, development of event deliverables across teams including communications materials and programs, signage, agendas, budgets, packing and shipping
- Ensure alignment with organizational and event goals
- Maintain clear communication across stakeholders
- Proactively manage deadlines, dependencies and deliverables to keep all event components on track
- Negotiate across vendors and venues to ensure needs are met while responsibly stewarding financial resources
- Manage relationships with vendors, sponsors, speakers and attendees
- Oversee vendor selection, negotiation and contracts ensuring timely and accurate deliverables
- Maintain centralized tracking of attendee and speaker data including registrant categories and speaker bios
- Ensure alignment across registration, communications, catering, rooming and on-site logistics
- Develop and manage event budgets emphasizing cost-effectiveness and stewardship of nonprofit resources
- Process invoices and reimbursements and reconcile expenses
- Produce post-event reports including attendance insights, financial summaries and recommendations to improve future events and support organizational impact
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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